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Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for…
requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator?s views, preferences and decisions to internal and external constituents. Duties may include: Administrative and operational support: Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator Coordinate complex travel, meeting and event arrangements Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors Project and initiative support: Advise on agendas and meeting strategy, goals and outcomes Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders Advise on and help coordinate the strategic planning process Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit Represent the unit on university-wide committees as appropriate Information gathering, reporting and communications: Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed Develop draft communications such as talking points, speech scripts and responses to correspondence Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator Other duties as assigned
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