"Executive Assistant - Juvo Ventures"

Job Description

Juvo Ventures is a double bottom line venture capital firm focused on early-stage technology-enabled education companies, across the education-to-work lifecycle, that improve quality, access, and outcomes. Our name, 'Juvo,' means to help, to support, to further - an idea that extends not just to our beliefs of how we can help entrepreneurs create value but also to the needs of the learner and how innovation can unlock the potential of every individual. Our mission is to empower entrepreneurs, invest in innovative solutions, optimize learner outcomes from early childhood to adulthood globally at scale, and maximize investor returns.

Juvo Ventures is anchored by competency-based education leader Western Governors University, a scaled disruptive player in higher education, and benefits from the unique advantage of a close partnership with the broader WGU ecosystem. The Juvo Ventures team brings a strong track record, earned over multiple decades of investment, policy, financial, and operational/entrepreneurial experience.

The Executive Assistant reports to the Managing Director of Juvo Ventures and is critical in supporting senior leadership administrative functions. This position requires exceptional organizational skills, attention to detail, and the ability to manage a wide range of tasks with discretion and professionalism. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and must exercise a high level of confidentiality and diplomacy as a representative of Juvo.

Essential Functions and Responsibilities:

• Serves as a liaison between senior leadership and internal/external audiences and represents Juvo. Coordinates and facilitates communication between senior leadership and various stakeholders, including leadership, faculty, staff, students, and external stakeholders.
• Manages senior leadership calendar, including scheduling appointments, meetings, and travel arrangements. Anticipates and prepares materials required for meetings, ensuring senior leader is well-prepared for engagements.
• Arranges domestic and international travel for the administrator, including flights, accommodations, and itineraries. Prepares travel expense reports and ensures compliance with policies.
• Plans, organizes, and coordinates meetings, conferences, and special events. Prepares agendas, takes meeting minutes, and follows up on action items as needed. Establishes and maintains reporting and tracking of deliverables and action items.
• Organizes and maintains electronic and physical file systems, ensuring efficient document retrieval. Manages confidential and sensitive information with discretion.
• Handles incoming and outgoing communications, emails, and phone calls on behalf of senior leadership. Drafts and edits correspondence, reports, presentations, speeches, and other specialized communications with a high degree of accuracy and professionalism.
• Oversees daily office operations, including managing supplies, coordinating office equipment maintenance, and handling administrative requests.
• Assists in monitoring and managing budgets related to the senior leader's office. Processes and tracks financial transactions and expenses. Creates and submits expense reports for corporate credit card and senior leadership expenses.
• Assists with special projects and initiatives as assigned by senior leadership. Conducts research and compiles data to support decision-making processes.
• Performs other related duties as assigned.

Knowledge, Skill and Abilities:

• Experience in higher education and/or venture capital administration preferred, along with experience working in a distributed environment.
• Experience in working with analytics to analyze data and identify trends.
• Ability to work with confidential information and to apply maturity and discretion in daily operational role.
• Efficient and organized with great attention to detail and follow-through.
• Strong written and verbal communication skills - ability to articulate concepts and ideas effectively with minimal supervision.
• Experience with managing calendars, meeting planning, scheduling, all facets of travel arrangements.
• Experience with reviewing and responding to correspondence.
• Proficient in the use of Microsoft Office Suite.
• Excellent time management skills, and ability to work flexible hours when needed.
• Ability to prioritize assignments, and work on multiple deadline-driven priorities, and work flexible hours as needed.

Job Qualifications:

Minimum Qualifications:

• Associate's degree or an equivalent combination of training, experience, credentials, or accomplishments demonstrating the ability to perform the essential functions of this job may substitute for education degree requirements (equivalent experience to be defined by hiring leader). High school diploma is required.
• 8 years of related experience, with at least 3 years' supporting executives
• Ability to work in the Salt Lake City, UT office up to 5 days per week based on business needs
• Less than 5% travel required

Preferred Qualifications:

• Bachelor's degree strongly preferred
• Investor relations or venture capital administration experience

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

This job description includes a general representation of job requirements rather than a comprehensive inventory of all required responsibilities or work activities. The contents of this document or related job requirements may change at any time with or without notice.

Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.

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