Executive Assistant

Executive Assistant

Tēnā koe. Nau mai ki te Kuratini Tuwhera

Be at the heart of leadership. Make an impact across the organisation.

Are you a highly organised professional who thrives in a fast-paced, high-trust environment? Do you enjoy being the go-to person who keeps everything running smoothly behind the scenes?

We’re looking for an exceptional Executive Assistant to support our Executive Office at Open Polytechnic. This is a unique opportunity to step into a pivotal role where your work directly influences how our organisation operates and succeeds.

While you will primarily support the Executive Director, Strategic Partnerships and the Executive Director, Learning Delivery, as a member of the executive support team, you will also provide support to other executives as needed.

Mō te tūnga | About the role

You’ll provide comprehensive executive and office support, including:

Executive support & coordination

• Managing complex calendars, commitments, and stakeholder engagements
• Preparing high-quality documentation, briefings, and reports
• Ensuring meetings and engagements are well-organised and effective
• Coordinating communication and translating requests into action

Communication & documentation

• Drafting correspondence, reports, and summaries
• Reviewing and distilling information for decision-making
• Supporting executive-level reporting

Office & operations management

• Coordinating meetings, logistics, and Executive Office activities
• Monitoring workflows and tracking actions and deadlines
• Supporting budget tracking and office systems
• Maintaining efficient, accessible filing and information systems

Relationship management

• Building strong working relationships across the organisation
• Acting as a key liaison between leadership and stakeholders
• Supporting collaboration across teams and directorates

Ngā pūkenga mo te tūnga | What you will bring

• Highly organised and able to manage competing priorities with ease
• A confident communicator with excellent written and verbal skills
• Proactive, with strong initiative and sound judgement
• Discreet, professional, and trusted to handle confidential information
• Skilled in building relationships across all levels of an organisation
• Tech-savvy, with strong Microsoft Office capability
• Adaptable, resilient, and comfortable with change

You’ll also have:

• Relevant experience in an executive or senior administrative support role
• A diploma-level qualification (or equivalent experience)
• Ideally, experience within a large or complex organisation

Mō mātou | About us

The Open Polytechnic, Kuratini Tuwhera, is Aotearoa New Zealand's leading distance and online learning provider with an enviable reputation in the vocational sector. We specialise in taking the learning to our students, focusing on enabling the success of approximately 35,000 students each year. We're a place where you can make a difference.

We offer a wide range of learning disciplines from Initial Teacher Education, Real Estate, Social Work, Construction and Business. From our Academic Staff Members to our Student Journey Centre, we ensure our students are at the heart of everything we do, every step of the way

We specialise in taking the learning to our students, focusing on enabling the success of approximately 30,000 students each year. We're a place where you can make a difference.

We offer a wide range of learning disciplines from Real Estate to Social Work, Construction and Education. From our Academic Staff Members to our Student Journey Centre, we ensure our students are at the heart of everything we do, every step of the way.

Ngā hua o tō tomo mai ki a mātou | Why you should join our team

We offer our people free education (50% off for whanau), free car parking on campus, flexible working options (including some working from home), a modernised working environment, subsidised school holiday programmes for your children, free fitness classes, and an on-site café.

You’ll work alongside passionate people who are making a real difference in education across Aotearoa.

We are proud of our kaimahi and value every contribution from all of our people.

Tono mai | Apply now

If this role sounds like you, we would love to hear from you. Applications must be submitted online via our career's website. Contact Nerida Radley Nerida.Radley@openpolytechnic.ac.nz with any questions about the role. Applications close 11.00pm Friday 5 June 2026.

Shortlisting will begin as applications are received and we reserve the right to remove the listing at any time so if interested please don’t delay your application.