"Executive Assistant"

Position Summary

Reporting directly to the Division Director of Neonatology in the Department of Pediatrics, the Executive Assistant will manage the day-to-day operations of the Director’s agenda and projects.

At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process

Responsibilities

• Serving as a Liaison between the division directors, Chair’s and Vice-Chair’s offices and various Columbia University Administrative and NYPH administrative offices.
• Providing calendar management and scheduling support.
• Assisting with travel arrangements and all related activities.
• Processing and tracking expenses incurred by Division Director.
• Assisting with the administrative tasks of grants management including, but not limited to, maintaining updated documents, tracking deliverable dates and interfacing with assigned grants manager.
• Coordinating Neuroplacentology International videoconferences, including communication with all speakers and participants, pre-conference testing of video software, maintenance of all slide presentations and recordings.
• Coordinating faculty dinners and recruitment.
• Maintaining and updating the Director’s credentials and travel documents.
• Coordinating and organizing speaking engagements.
• Assist with Pediatric website updates.
• Performs related duties & responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor’s degree or equivalent in education and experience required; plus three years of related experience.

Other Requirements

• Candidate must Successfully undergo a background check prior to receiving a final offer of employment. All background checks for administrative positions will be initiated centrally by the Columbia University Human Resources Background Check (BGC) Team. In compliance with New York City’s Fair Chance Act (Background checks are completed in two stages): The Pre-Offer: Verifies Education and Employment history Once employment and education credentials have been verified in a Pre-Offer Background Check, the University may extend an offer of employment. If the candidate accepts, the University then conducts a Post-Offer Criminal Background Check. The post-offer: includes criminal and sexual offender background checks.
• HIPAA Training Required
• EPIC Access Required

Salary and Job Details

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $65,300 - $75,000
• The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.