"Executive Assistant - OBGYN (College of Medicine - Tucson)"

Executive Assistant - OBGYN (College of Medicine - Tucson)

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Executive Assistants

Type: Full-Time

Posting Number: req24204

Department: Obstetrics and Gynecology

Location: University of Arizona Health Sciences

Address: Tucson, AZ USA

Position Highlights

The Department of Obstetrics and Gynecology provides comprehensive clinical care for women while conducting state-of-the-art research and outreach to local, rural, and international communities. In addition, its faculty members deliver outstanding educational programs through five specialty divisions.

The Executive Assistant will provide comprehensive administrative support to the Department Chair of the Department of OB/GYN. Responsibilities include managing schedules and communications, coordinating departmental activities and events, preparing meeting materials, processing financial and personnel documents, and maintaining confidentiality in all matters. The incumbent will liaise with faculty, staff, hospital partners, and university leadership to facilitate smooth department operations and support the Chair's strategic and academic priorities.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities

• Provide administrative support to the Department Chair of the Department of OB/GYN. Job duties include but not limited to managing Chair calendar, coordinating meetings with UA and Banner leadership, Division Chiefs, and faculty of the department, coordinating travel arrangements and travel reimbursement for Chair, processing license & membership renewals, PowerPoint slides preparation, and grant preparations and submissions.
• May provide administrative support to other departmental faculty as needed and assigned.
• Provides administrative support for the department Promotion & Tenure committee and for faculty who are going through the UA promotion process.
• Department point of contact for Department Strategic Plan eSubmission and eReporting Dashboard.
• Leads the on-boarding/recruitment process of new faculty.
• Coordinating the ordering of office supplies, managing the department PCard, paying vendors, and processing Disbursement Vouchers.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Minimum qualifications Bachelor's degree or equivalent advanced learning attained through experience.
• 1-year relevant experience is required.

Preferred Qualifications

• Preferred 3 years of experience supporting executive-level leaders.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $25.50 - $31.87

Compensation Type: hourly rate

Grade 7

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level PC1

Job Family Administrative Support

Job Function Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates Gerry Flores | gflores007@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

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