"Executive Assistant & Project Officer (Faculty of Medicine & Health)"

Job Description:

Executive Assistant & Project Officer (Faculty of Medicine & Health)

• Employment Type: Full - time (35 hours a week)
• Duration: Continuing
• Remuneration: $103,866 - $110,801 base (+ 17% Superannuation and leave loading)
• Work rights: Visa sponsorship is not available for this position. Candidates must hold full rights to work in Australia to be considered for this position.
• Location: Hybrid/UNSW Health Translation Hub Kensington, Sydney

UNSW Medicine & Health

UNSW Medicine & Health is a national leader in learning, teaching and research, with close affiliations to several of Australia’s finest hospitals, research institutes and health care organisations. With a strong presence at UNSW Kensington campus, the faculty have staff and students in teaching hospitals in Sydney as well as regional and rural areas of NSW including Albury/Wodonga, Wagga Wagga, Coffs Harbour and Port Macquarie.

It is a very exciting time to be joining the Faculty with an ambitious new faculty strategy soon to be launched and many faculty staff moving into the new Health Translation Hub building over the coming weeks.

Why this role matters

This position as an Executive Assistant & Project Officer will play an integral role within UNSW Medicine & Health in providing high level executive support to various Faculty Executive team members, project officer support to Faculty projects and office management support to the Faculty Office.

The role entails responding to complex enquiries using judgement and initiative while using considerable technical skills and discretion when making decisions.

Some key skills required:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Proactively provide executive support and assistance, including travel arrangements, whilst exercising discretion, initiative and confidentiality at all times.
• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, interpreting requests and correspondence to prioritise, using judgement, initiative and effective handling of sensitive and confidential matters.
• Undertake diary, email and document management, including the monitoring and prioritising of emails and assisting with the preparation of responses.
• Facilitate and plan meetings, including compiling agendas and other documents, preparing minutes and following up on allocated or outstanding meeting tasks.
• Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
• Support the delivery of Faculty projects and initiatives to achieve operational and strategic goals.
• Provide effective office management support to the Faculty Office as part of a broader administrative support team.

Please refer to the position description for full details.

UNSW Benefits and Culture

• 17% Superannuation and leave loading
• Flexible working
• Additional 3 days of leave over the Christmas Period
• Access to lifelong learning and career development
• Progressive HR practices

More information on the great staff benefits and culture can be found here.

How to apply:

Please click on Apply now to apply online. Applications should not be sent to the contact listed below. Please provide a resume and a separate document addressing the skills and experience listed in the Position Description. A copy of the Position Description can be found on JOBS@UNSW.

Contact

Frank McHenry, Talent Acquisition Associate
E: frank.mchenry@unsw.edu.au

Applications close: Sunday 14th September before 11.30pm Sydney time

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.