"Executive Assistant"

Executive Assistant

Company: North Carolina State University

Job Location: Raleigh, NC

Category: Executive Assistants

Type: Full-Time

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Department: 110401 - Administration - Extension Services

Location: Raleigh, NC

Essential Job Duties:

The primary purpose of the Executive Assistant position is to provide high-level administrative assistance to the Associate Dean /Director in fulfillment of the administration and operation of the NC State Extension organization.

This position provides administrative management for the Extension Administration office, financial administration/budget for the Associate Dean/Director's budget; primary administrative support and event management for the State Advisory Council (SAC; consisting of 30 volunteers); internal Office Management; and personnel management./HR duties within Extension Administration units.

Other Work/Responsibilities:

Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.

Minimum Experience/Education:

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Required Qualifications:

• Extensive experience in Microsoft Office suite (i.e. Excel, Word, PowerPoint).
• Experience and skills in analyzing and maintaining budgets and conducting regular budget activities, as well as preparing financial reports for analysis.
• Experience in managing and prioritizing an Executive's calendar and travel.
• Ability to write professional, courteous, accurate correspondence on behalf of an Executive.
• Experience in making sound decisions (problem solving).
• Experience in organization, planning and project management.

Preferred Qualifications:

• Extensive experience and skills in analyzing and maintaining budgets and conducting regular budget activities, as well as preparing financial reports for analysis.

Required license or certification:

• Valid NC Driver's License or the ability to obtain within 60 days of start.

Position Number: 00111606