Executive Assistant (SOM - Office of the Dean and CEO)

detail in a fast paced, high visibility environment.

The Executive Assistant will assist in all administrative matters and provide administrative support for day-to-day operations for an executive leader(s). The Executive Assistant supports the executive(s) on a variety and range of administrative and office functions, e.g. oral and written communications, calendars, meetings, travel arrangements, and special projects as needed.

Specific Duties & Responsibilities

• Coordinate calendars and arrange meetings and events.
• Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow-up on action items.
• Organize committees and meetings on behalf of the executive(s).
• Assume full responsibility and accountability for carrying out and completing special projects and assignments.
• Work closely with and interact regularly with high-level staff, officers, and special guests.
• Represent the executive(s) in appropriate circumstances within the scope of the position's responsibility.
• Schedule and prepare travel-related and other reimbursements as needed.
• Assist with files, letters, and preparation of departmental reports.
• Other duties as assigned.

In addition to the duties described above

• Provide direct calendaring and administrative support for the Dean/CEO, including managing complex scheduling requests and coordinating priorities.
• Draft, prepare, and manage standard leadership correspondence, including endowed professorship letters, letters of support, and other executive level communications.
• Coordinate and support leadership meetings hosted by the Dean/CEO, with specific focus on managing agendas, briefing materials, and logistics.
• Manage key office operations, including facilities/maintenance issues, equipment needs, conference room scheduling, supporting events coordination, and other logistical planning in the Office of the Dean/CEO.

Minimum Qualifications

• Bachelor's degree.
• Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience supporting senior leadership in a higher education, healthcare, or similarly complex environment.
• Familiarity with Johns Hopkins systems and processes.

Technical Qualifications & Specialized Certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

Technical Skills & Expected Level of Proficiency

• Calendar Management - Advanced
• Confidentiality and Discretion - Advanced
• Interpersonal Skills - Advanced
• Meeting Coordination - Advanced
• Office Procedures - Advanced
• Oral and Written Communications - Advanced
• Organizational Skills - Advanced
• Project Management - Intermediate
• Travel Coordination - Advanced

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Executive Assistant
Role/Level/Range: ATO 40/E/03/OG
Starting Salary Range: $24.25 - $42.50 HRLY ($69,472 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon-Fri, 8.30am-5.00pm
FLSA Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Admin Exec Off Gen Administration
Personnel area: School of Medicine