EXECUTIVE ASSISTANT TO ASSOCIATE PROVOST & VP RESEARCH, University Research

Boston University's Office of Research is seeking an Executive Assistant to provide high-level administrative and operational support to the Vice President and Associate Provost for Research. This role requires a highly organized professional who can manage multiple competing priorities, complex scheduling, and a broad range of administrative responsibilities with discretion and efficiency.

Key responsibilities include:

• Managing the VP/APs calendar and coordinating complex meetings and events, including preparing agendas, compiling materials, recording minutes, and tracking follow-up actions.
• Arranging travel, processing expense reports, drafting correspondence, and supporting administrative approval processes.
• Coordinating logistics and operations for research-related committees and leadership groups, including scheduling meetings, reserving space, coordinating catering and travel, preparing meeting materials, and maintaining records and action items.
• Supporting research administration functions, including coordinating center reviews, organizing visits for scholars and guests, managing communications related to research awards and initiatives, and tracking deliverables for reports and special projects.
• Overseeing office operations such as procurement, supplies, space coordination, and records management, while assisting with the planning and execution of research-related events and initiatives.

Success in this position requires exceptional organizational and communication skills, the ability to work independently and proactively, and strong attention to detail.