Executive Assistant to CFAO

Job Details

Chatham University's Business Office is seeking qualified applicants for Executive Administrative Assistant to the Chief Financial & Administrative Officer (CFAO).

While this position reports to the Chief Financial & Administrative Officer, there are dotted lines to the Director of Accounting/Controller and the Director of Budgeting/Financial Reporting.

Position Summary:

Provide administrative support to the CFAO and accounting transaction support to the Business Office.

Duties & Responsibilities:

• Manage routine office functions such as calendar, e-mail, phone, files, typing, etc.
• Collect and sort incoming mail daily, ensuring accurate distribution.
• Coordinate and maintain various contracts and legal documents.
• Manage, monitor and regularly report to the CFAO on assigned projects and tasks, including financial data, schedule, issues and concerns.
• Record and distribute Woodland Road Association and University Budget Committee meeting minutes.
• Serve as liaison between the University and Woodland Road Association and assist in maintaining Association books and records.
• Coordinate the University’s insurance program, supporting the CFAO in the annual renewal process and issuing/maintaining Certificates of Insurance.
• Process checks, EFTs, and credit card transactions with the bank and record in Workday.
• Update weekly cash flow forecast based on anticipated and actual cash receipts.
• Serve as point person for Workday’s Expense module, which includes ordering/cancelling university purchasing cards, uploading credit card transactions into Workday on a weekly basis, monitoring unsubmitted expenses on a monthly basis, preparing expense reports for business office staff and serving the university as a subject matter expert for spend authorizations and expense reports.
• Other duties as assigned.

Qualifications:

• Bachelor's Degree in business-related field preferred.
• Experience as Administrative or Executive Assistant preferred.
• Strong interpersonal and communication skills (written & oral), time/task management skills, computer skills, and the ability to interact effectively with all levels of organization.
• Must be able to maintain confidentiality of sensitive information.

Work Environment:

This position works primarily within an on-site office environment. Occasional remote work may be possible.

Salary Range:

$40,000-$43,000. 35-hour work week.

Exact compensation based on candidate skills and experience.

How to Apply:

Applications accepted only via https://chatham.wd12.myworkdayjobs.com/ChathamUniversity/job/Pittsburgh-PA/Executive-Assistant-to-CFAO_JR00000880-1 and follow the instructions to complete the application process. To ensure full consideration, please include: Cover Letter outlining your qualifications for the position, Resume, Contact information for three professional references.

All application materials should be uploaded at the same time at the time of application. The system will not allow applicants to make edits to their applications after submission.