"Executive Assistant to the Assistant Provost & CTLT"

Join our vibrant community of dedicated faculty and staff who work to create a transformative educational experience rooted in faith, reason, and justice.

Eastern University is a nationally-recognized Christian university enrolling approximately 9,000 students in a wide array of undergraduate, graduate, professional, and seminary programs. The university’s main campus is located in St. Davids, PA, with many programs also offered online. Eastern’s core values of Faith, Reason, and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable education.

Position Description

The Executive Assistant to the Assistant Provost provides high-level administrative, project management, and communications support to the Office of the Provost and the Center for Teaching, Learning, and Technology (CTLT). This role ensures smooth day-to-day operations while also anticipating future needs within a rapidly changing digital landscape.

As administrative tasks continue to become more automated through AI and digital platforms, the position is designed to expand into higher-level project management, technology integration, and strategic communication. This evolution ensures continued impact on faculty, staff, and student success initiatives, with the Executive Assistant serving as a key liaison across academic and administrative offices.

Position Responsibilities

A. Executive Responsibilities:

• Provides comprehensive administrative support to the Assistant Provost, including calendar management, meeting coordination, communications, and recordkeeping.
• Coordinates purchases and reimbursements, and processes invoices and credit card reconciliations.
• Anticipates the evolving administrative needs of the office by adopting and integrating emerging technologies (including AI-powered tools) to enhance workflows, communication, and efficiency.
• Oversees workflow and contracting processes for all online course development across the university and reevaluates procedures as needed for efficiency.
• Monitors compliance with institutional policies and procedures related to academic operations and interdisciplinary adjunct hiring.
• Handles sensitive and confidential information with discretion and professionalism.

B. Project & Technology Support:

• Provides logistical and communications support for CTLT and faculty workshops, faculty development programs, and academic initiatives.
• Serves as a point of contact and trainer for emerging educational technologies including AI tools to support faculty, staff, and administrative efficiency.
• Provides graphic design and communications support for workshops, academic initiatives, and CTLT promotional materials.
• Evaluates the effectiveness of office processes, technologies, and CTLT initiatives, recommending improvements to enhance efficiency and service quality.
• Tracks outcomes of CTLT workshops and initiatives, collaborating with the Assistant Director of Faculty Assessment to coordinate post-event reports and insights that inform planning.

Status:
Staff, part time, exempt, regular, 20 hours per week, 12-months per year

Qualifications

Knowledge, Skills and Abilities:

• Bachelor’s degree and administrative experience in higher education preferred.
• Proficiency with Google Workspace, Learning Management Systems (Brightspace/D2L), and educational technologies; interest in adopting AI-driven productivity tools preferred.
• Requires a detail-oriented approach with proven problem-solving skills and the ability to receive and apply constructive feedback effectively.
• Must be self-directed, able to prioritize multiple tasks, and see projects through to completion.
• Ability to meet deadlines is essential. Must demonstrate an understanding of and support for the University’s Christian mission.

About Eastern University

Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional and international programs. Applicants should have a Christian commitment compatible with its mission and be willing to support the mission and vision of the university. The university complies with federal and state guidelines of nondiscrimination in employment; members of protected classes encouraged to apply.