Executive Assistant to the Campus Dean, DCOM

Required Qualifications

Five (5) or more years of experience in an executive administrative level;

Preferred Qualifications

Some college in related field of study

Job Duties

• promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large
• promote effective working relationships among faculty, staff and students
• participate on university committees
• maintain strict confidentiality on processing documents and other University matters
• train, develop, and manage administrative assistants supporting various departmental deans
• train and assist administrative support in financial processing of financial documents
• evaluate administrative support staff performance and provide counsel for improvement
• develop policies and procedures related to administrative support functions of DCOM
• manage and reconcile procurement card account for the Campus Dean; manage processing of financial request for the office of the Dean
• coordinate, manage and chair administrative assistants meetings for the Dean s Office
• arrange support of guests and visitors of the Dean s office
• make professional judgement decisions on routine items in the absence of the Campus Dean
• supervise and assign support staff to accommodate hospitality needs and dignitary accommodations during accreditation visits, graduation, white coat ceremonies, and other programs
• coordinate, organize and manage special events, dignitary engagements, including stakeholder meetings, annual faculty retreat, annual holiday parties, and other events sponsored by the office of the Campus Dean or Operations
• support the Campus Dean in preparing and analyzing information relative to departmental functions and effectiveness
• support the development of the budget proposals for DCOM
• manage and assist in the oversight of the budget
• develop and manage meetings for and update the calendar of the Campus Dean
• take minutes and organize meeting agenda/materials
• coordinate travel arrangements as needed
• manage phone calls, messages, and information
• communicate and schedule Student Progress Committee follow up meetings with the Dean
• train and communicate with administrative support on new hire announcements and office procurement and setup
• prepare various lists and reports as needed
• collaborate with University Executive Assistants to develop and maintain support for the University
• complete required institutional and program accreditation reports and other reports necessary for the operation and advancement of the University
• support Operations
• other duties as assigned