Job Description
The Executive Assistant to the Campus Dean, Orange Park will coordinate activities for the Office of the Dean for the LMU-DeBusk College of Osteopathic Medicine (DCOM) at Orange Park.
Required Qualifications
Five (5) or more years of experience in an executive administrative level;
Preferred Qualifications
Some college in related field of study
Job Duties
- promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large
- promote effective working relationships among faculty, staff and students
- participate on university committees
- maintain strict confidentiality on processing documents and other University matters
- train, develop, and manage administrative assistants supporting various departmental deans
- train and assist administrative support in financial processing of financial documents
- evaluate administrative support staff performance and provide counsel for improvement
- develop policies and procedures related to administrative support functions of DCOM
- manage and reconcile procurement card account for the Campus Dean; manage processing of financial request for the office of the Dean
- coordinate, manage and chair administrative assistants meetings for the Dean s Office
- arrange support of guests and visitors of the Dean s office
- make professional judgement decisions on routine items in the absence of the Campus Dean
- supervise and assign support staff to accommodate hospitality needs and dignitary accommodations during accreditation visits, graduation, white coat ceremonies, and other programs
- coordinate, organize and manage special events, dignitary engagements, including stakeholder meetings, annual faculty retreat, annual holiday parties, and other events sponsored by the office of the Campus Dean or Operations
- support the Campus Dean in preparing and analyzing information relative to departmental functions and effectiveness
- support the development of the budget proposals for DCOM
- manage and assist in the oversight of the budget
- develop and manage meetings for and update the calendar of the Campus Dean
- take minutes and organize meeting agenda/materials
- coordinate travel arrangements as needed
- manage phone calls, messages, and information
- communicate and schedule Student Progress Committee follow up meetings with the Dean
- train and communicate with administrative support on new hire announcements and office procurement and setup
- prepare various lists and reports as needed
- collaborate with University Executive Assistants to develop and maintain support for the University
- complete required institutional and program accreditation reports and other reports necessary for the operation and advancement of the University
- support Operations
- other duties as assigned
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