"Executive Assistant to the Dean, BSOM & Chief Academic Officer for Premier Health"

Job Description

Executive Assistant to the Dean, BSOM & Chief Academic Officer for Premier Health

Wright State University

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Executive Assistant to the Dean, BSOM & Chief Academic Officer for Premier Health

Job Category: Administrative (exempt/non-exempt)

Department: School of Medicine Admin

EEO number: 25P365

Position FTE: 100%

Minimum Annual or Hourly Rate: $55,000

Salary Band: S05

Job Summary/Basic Function
This role provides comprehensive administrative, communications, and operational support to the Dean of the Boonshoft School of Medicine, who also serves as the Chief Academic Officer (CAO) for Premier Health. This position requires a highly experienced professional who can independently manage the Dean's Office operations, while also excelling at strategic communications.Key Responsibilities of this role include but are not limited to the following?

• High-level Administrative support: Manage Dean's/CAO's Office operations
• Strategic communication: Draft executive-level messaging, remarks, and announcements; advise on digital and social media engagement.
• Stakeholder collaboration: Serve as a key liaison, coordinating extensively with university officials, Premier Health executives, and other Dayton-area hospital administrators to support the Wright State and Premier Health affiliation
• Operational excellence: Ensure compliance, continuous improvement, and a high standard of service.

Minimum Qualifications

• Bachelor's degree and 2 years of experience, or an Associate 's degree and 4 years of experience, or a high school diploma and 6 years of experience.
• Excellent verbal/written communication skills.
• Experience in writing, editing and budget management.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with social media platforms and digital communication tools.
• Exceptional written and verbal communication skills, with the ability to translate complex concepts into clear, professional messaging.
• Strong organizational and project management skills with ability to manage multiple priorities under tight deadlines.
• Ability to calculate basic math.
• Proven admin or assistant experience.
• Knowledge of office management systems and procedures.
• Attention to detail and strong planning, organization and problem-solving skills.

Preferred Qualifications

• Master's degree.
• Experience providing executive communications support for senior leaders.
• 5 years or more of progressively responsible experience supporting senior leadership in higher education, healthcare, or a similarly complex organization.
• Familiarity with public relations, branding, and digital engagement strategies.
• Proven ability to draft, edit, and prepare executive-level communications (e.g., speeches, announcements, formal correspondence, and public remarks).

Essential Functions and percent of time
35% - Administrative Operations

• Provide high-level executive support to the Dean, anticipating needs, provides input to Dean and independently resolving issues as appropriate
• Manage operations of the Dean's Office, including procedures, systems, and daily activities
• Review and prioritize all communications directed to the Dean; draft correspondence, meeting minutes, and reports as needed
• Review and approve leave requests for direct reports of the Dean
• Handle sensitive issues requiring confidentiality; provide input to the Dean on institutional matters, and exercise signature authority when appropriate
• Coordinate initiatives and special assignments on behalf of the Dean
• Maintain confidential records relating to faculty, leadership appointments, and policy changes

30% - Scheduling and Stakeholder Management

• Manage the Dean's complex schedule, ensuring effective coordination with Wright State University leadership, Premier Health executives, and other regional healthcare partners
• Collect, organize, and analyze data required for meetings
• Respond to inquiries from internal and external constituencies, meet with unscheduled visitors, and redirect or resolve concerns as appropriate
• Ensure the Dean is fully briefed and prepared for meetings, public appearances, and special events
• Serve as liaison between the Dean's Office, Premier Health leadership, Dayton region hospital administrators, and community partners

20% - Strategic Communications and Messaging Support

• Develop and edit high-level communications for delivery by the Dean, including speeches, announcements, newsletters, and public remarks, ensuring tone and content reflect the Dean's priorities and institutional goals
• Provide executive-level writing and editorial support to ensure communications are clear, consistent, and professional
• Serve as a trusted communications partner, exercising discretion in handling sensitive or strategic messaging.
• Collaborate with University Communications and Marketing to align with universitybrand standards and external messaging.
• Prepare talking points, briefing materials, and communication strategies to support the Dean's public and internal engagements
• Monitor media and communications landscape to anticipate messaging needs or potential issues

10% - Social Media and Digital Presence

• Advise on the Dean's Office digital engagement strategy, including reviewing and suggesting social media content for alignment with messaging and brand
• Support creation, review, and scheduling of content in partnership with communications staff
• Make recommendations to strengthen the Dean's Office digital presence and track engagement trends
• Coordinate with communications partners across BSOM, Premier Health, and the university to align messaging and timing

5% - Other duties as assigned

• Assist in accreditation-related communications and logistics as needed
• Provide backup support for other executive administrative tasks in the Dean's Office
• Participate in cross-functional projects, special initiatives, or task forces at the Dean's discretion

Essential Functions and percent of time (cont'd)

Non-Essential Functions and percent of time

Working Conditions
Fast-paced office environment.To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants

First Consideration Date: 09/18/2025

Closing Date:

Open Until Filled: Yes

To apply, please visit: https://jobs.wright.edu/postings/21493