About Berkeley
At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging make it a special place for students, faculty, and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual,…
economic, and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice.
Departmental Overview
The Berkeley School of Education is a professional school that offers doctoral degrees with 4 concentrations, master's degrees, master's/credential programs, and an undergraduate degree. The school enrolls slightly under 300 graduates and about 300 undergraduates annually. Including visitors, the staffing headcount totals about 500. In addition to research, the school is highly visible in its international, national, state-wide, and local outreach, professional development, and enrichment programs.
Position Summary
The Executive Assistant serves as the principal point of contact between the Graduate School of Education (GSE) Dean and faculty, staff, students, and other constituencies. This position provides comprehensive, confidential, and professional support to the Dean, including coordinating communications and administrative processes within the executive office and among senior management staff. The Executive Assistant performs and oversees special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative. This position performs a variety of analytical duties in support of the Dean, prepares daily briefings, and assists the Dean and/or Associate Dean for Academic Affairs in drafting and modifying documents. Additionally, this position manages internal and external correspondence, contributes to administrative operations, including school-wide reviews and graduate student financial data, and serves as the safety officer and back-up building coordinator.
Responsibilities
- Using discretion and diplomacy, responds to routine & non-routine inquiries regarding department and campus operations, policies, and procedures.
- Understands the program goals and priorities of the executive, in order to prioritize issues according to urgency and to allocate the executive's time for scheduled events and meetings
- Provides administrative and technical assistance on special projects as assigned by the Dean and Assistant Dean; researches, gathers data, compiles and summarizes issues, policies, and topics; reaches out internally and externally to obtain background, briefing, and meeting materials; assists in preparing, editing, and modifying documents including research reports, manuscripts, presentations, and proposals; prepares, edits, and modifies briefings.
- Participates in the development and implementation of efficient and effective systems for managing information, projects, and communication to ensure accurate and timely responses; functions as a gatekeeper to assure prioritization of the Dean's time.
- Responds to a wide variety of inquiries from faculty, staff, and students. Uses multiple computer applications to support key administrative functions. Manages the Dean's task list and follow-up activities to ensure timely project completion. Has primary responsibility for managing and scheduling the Dean's calendar.
- Collect, organize, and maintain data for short- and long-range planning initiatives.
- On behalf of the Dean, plans and directs complex events, symposia, receptions, and forums programs.
- Serve as backup Building Coordinator.
- Participates in professional development.
Required Qualifications
- Familiarity with, or comparable institutional knowledge of, the organization's processes, protocols, and procedures.
- Knowledge of federal regulations such as FERPA.
- Thorough knowledge of common organization-specific and other computer application programs.
- Solid analytical / problem-solving skills.
- Political acumen and sensitivity to differing perspectives and political circumstances at all levels of the organization, the Office of the President, and external constituencies, and/or the ability to learn.
- Strong service orientation and the ability to work proactively as part of a team.
- Demonstrated interpersonal skills sufficient to communicate effectively with staff, faculty, students, alumni/donors, distinguished visitors, government officials, and external constituencies, both verbally and in writing.
- Excellent written and oral communication skills, sufficient to represent the Dean and the School with the greater campus community.
- Ability to meet deadlines and to respond to questions in a timely manner.
- Comfort and experience working in a high-pressure, fast-paced environment.
- Must demonstrate ability to write and edit well.
- Ability to multitask with demanding timeframes.
- Ability to work successfully with a team and under own initiative.
- Ability to use high-level discretion and maintain a high level of confidentiality.
- Diplomacy, professional appearance and demeanor, and excellent attendance.
- Available for some evening and weekend activities.
Preferred Qualifications
- Project Management Training.
Education / Training
Bachelor's degree in a related area and/or equivalent experience/training.
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