"Executive Assistant to the President"

Job Details

Job Title: Executive Assistant to the President
Location: Gordon State College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 290474

About Us

Founded in 1852, GSC is a member of the University System of Georgia. The college has a distinctive legacy of excellent scholarship and service. GSC offers nearly 30 degrees, which includes multiple associate and baccalaureate pathways for students. With an enrollment of over 3,100 students, GSC offers an intimate academic setting with state-of-the-art classrooms and laboratories. In this setting, students receive individualized attention that only a small college with dedicated faculty and staff can provide.

Job Summary

This position provides confidential support to the President, oversight of ongoing projects central to the President's agenda, and ensures seamless coordination of the President's administrative endeavors as well as all elements of the day-to-day operations for the President's Office.

Responsibilities

Administrative Support:

• Act as a liaison between the President and various stakeholders to include faculty, staff, students, alumni, civic and elected/appointed supporters of the college, Superintendents, College/University Presidents, Chancellor's office, and other USG personnel.
• Manage incoming calls with professionalism.
• Coordinate appointments and maintain the President's calendar efficiently.
• Provide administrative support to the President's Cabinet and Intercollegiate Athletic Council.
• Handle travel arrangements and reimbursements for the President and direct reports.
• Manage vacation requests, absence requests, and timecard approvals for hourly employees in the President's Office.
• Collaborate with colleagues to streamline processes and improve communication.
• Procure necessary supplies for daily operations.
• Perform other related duties as needed.

Budget Management:

• Manage all budgetary and financial planning of the Office of the President.
• Manage the Aladdin President's discretionary account.
• Manage the Foundation discretionary account.

Communication and Coordination:

• Coordinate communications and special correspondence, encompassing a range of tasks such as sending emails on behalf of the President, drafting, and sending letters of recommendation, processing President's List letters, managing promotion and tenure letters to faculty, handling Emeritus letters and certificates, managing invoices, and hiring forms.
• Perform a variety of writing and presentation assignments, which may include announcements, reports, talking points, meeting agenda and materials, analyses, and other written material.
• Manage communications, in coordination with the Office of Institutional Advancement, with internal and external stakeholders and interested parties to increase and maintain visibility of the College's projects and programming.
• Coordinate communications and prepare speeches, presentations, and special correspondence.
• Coordinate Advisory Boards to include Business, Human Services, Fine & Performing Arts, Nursing, Education, and Athletics.

Event Coordination:

• Support events hosted by the President's Office by scheduling events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for audiovisual and associated support equipment, use independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinate or provide support during the events.
• Participate on College committees and other shared-governance activities.

Required Qualifications

• Bachelor's degree.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for five years.

Preferred Qualifications

• Completion of a master's degree or equivalent from a regionally accredited college or university and progressive administrative/secretarial experience in support of an executive-level administrator preferred.

Knowledge, Skills, & Abilities

• Experience working in positions demonstrating high-level administrative support skills, including the ability to take responsibility, display initiative, and make independent decisions.
• In-depth computer proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); social media platforms (Facebook, Twitter, etc.); proficiency in the use of other office equipment and software.
• Excellent writing skills and organizational skills.
• Ability to maintain strict confidentiality with personnel matters and sensitive information.
• Skills in the delegation of responsibility and authority.
• Skill in collaborating with multiple constituents.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at <https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct>.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at <https://www.usg.edu/policymanual/section6/C2653>.

Institutional Values

• Commitment to Excellence: Prioritize high standards in all endeavors, striving for distinction in education, research, and community engagement.
• Student Success: Focus on enhancing regional workforce by effectively preparing students for successful careers, thereby ensuring a substantial return on their educational investment.
• Innovation and Creativity: Encourage creative thinking and innovative solutions, driving progress and adapting to the evolving needs of our society and the wider world.
• Belonging: Embrace and celebrate multiple perspectives, fostering an environment that enriches learning and promotes respect and understanding.

Equal Employment Opportunity

Gordon State College is an equal employment, equal access, and equal educational opportunity. It is the policy of Gordon State College to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For questions or more detailed information regarding this policy, please contact the Gordon State College Office of Human Resources at 678.359.5011. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Background Check

Employment offer is contingent upon completing a background investigation including a criminal background check demonstrating your employment eligibility with Gordon State College, as determined by Gordon State College in its sole discretion, confirmation of the credentials and employment history reflected in your application material and, if applicable, a satisfactory credit check. Applicants may also be subject to a pre-employment drug test.

Other Information

This is a non-exempt (hourly paid) position and includes a comprehensive benefits package. Benefits include: Health insurance, Dental, Vision, Flexible Spending Account (FSA), Health Savings Account (HSA), Life Insurance, Sick Leave, Vacation Leave, Parental Leave, Retirement, Employee discounts, Tuition reimbursement.