Executive Assistant to the President

Position Classification – Full-Time | Exempt | Administration

Position Summary

The Executive Assistant to the President will act as a confidential administrative assistant to the College President and assigned members of the President’s Cabinet. The Executive Assistant also serves as the administrative liaison and recording secretary to the Board of Trustees.

Duties and Responsibilities

• Coordinates appointments and meetings with faculty, students and administration, and with the Board of Trustees and its committees.
• Handles all administration and tasks deemed of a confidential nature for the President, Board of Trustees, and members of the President’s Cabinet.
• Maintains a high-level of confidentiality regarding personnel, legal, and institutional matters.
• Serves as corresponding secretary for the Board of Trustees handling all materials, including those of a highly confidential nature.
• Maintains records of collective bargaining data including highly confidential data and strategy information.
• Maintains all files of the College President’s Office and those of the Board of Trustees according to the NYS and SUNY Records Retention Guidelines.
• Take minutes and meeting notes, as assigned.
• Relates to internal and external stakeholders, presenting the President’s Office in a professional and coordinated manner.
• Ensures communications to and from SUNY are coordinated and matters involving the President are prioritized.
• Administers budgets for the President’s Office, the Board of Trustees and, as required, for the administrative units responsible to the College President.
• Works with Human Resources and the Office of Academic Affairs to coordinate hiring letters for all employees, letters of re-appointment for faculty, faculty promotion, tenure and sabbatical leave.
• Prepares complex travel arrangements for the College President and members of the Board of Trustees, as well as assigned members of the President’s Cabinet.
• Assists in the organization of College and other events involving the President’s Office.
• Prepares, maintains, and reports generated from the President’s Office including the monitoring of deadlines.
• Participates in activities involving the Middle States Evaluation Team and other external visits.
• Serves as the President’s representative on the C-GCC Association, Inc. Board of Directors and Chancellor’s Award for Excellence Committee.
• Maintains contact with legislative representatives in Columbia and Greene County and their staff.
• Organizes and host such gatherings as requested by the President.
• Other duties as required.

Education and Experience

• Associate degree required. Bachelor’s degree preferred.
• Five years or more office experience, preferably supporting executive leadership, with at least three-years in an independent/decision making role.

Essential Knowledge, Skills, Abilities

• High level of confidentiality and discretion with proven ability to exercise independent judgment in appropriate circumstances.
• High level of professional standards and presentation.
• Knowledge of proper office etiquette and good judgment.
• Proven ability to handle difficult situations involving confidential personnel and financial matters.
• Excellent knowledge of office procedures, terminology, and equipment, preferably in higher education.
• Excellence in written and verbal communication.
• Commitment to diversity, equity, and inclusion in the workplace.
• Management of multiple priorities in a fast-paced environment.