Position Overview

Talladega College, the oldest private historically Black liberal arts college in Alabama, invites applications for the position of Executive Assistant to the President (EAP).

The Executive Assistant to the President serves as the primary administrative and operational support professional to the President, ensuring the seamless coordination of executive functions and the effective daily operation of the Office of the President. This position requires the highest level of professionalism, discretion, organizational excellence, and strategic coordination.

Key Responsibilities

Executive Calendar & Travel Management

Manage and maintain the President’s master calendar with precision and strategic foresight
Coordinate all travel arrangements, including itineraries, accommodations, and briefing materials
Ensure all schedule updates are communicated promptly to internal and external stakeholders
Prepare and deliver a Daily Schedule Folder for the President each business day

Meeting Preparation & Executive Support

Prepare comprehensive briefing materials, including agendas, background information, and talking points
Ensure the President is fully prepared for all meetings, engagements, and speaking opportunities
Coordinate across divisions to ensure readiness for all executive engagements

Executive Cabinet Coordination

Attend Executive Cabinet meetings and prepare accurate, timely minutes
Track presidential directives and ensure follow-up with Cabinet members
Maintain an organized Cabinet Action Tracker to monitor progress and accountability

Office Operations & Professional Standards

Oversee the daily operations of the Office of the President
Ensure continuous office coverage and a high standard of hospitality and professionalism
Develop and maintain effective office systems and procedures

Policy Management & Institutional Effectiveness

Coordinate with Institutional Effectiveness to ensure timely submission and publication of all Cabinet-approved policies
Monitor compliance with institutional policy standards and timelines
Provide regular updates on policy progress and completion

Communication & Follow-Up Management

Monitor communications directed to the President’s Office and ensure timely routing and response
Track requests and directives to ensure accountability and follow-through
Maintain organized systems for communication tracking and reporting

External Relations & Campus Coordination

Collaborate with Advancement, Alumni Relations, Public Relations, Athletics, and campus partners
Support presidential engagement in institutional and community events
Ensure alignment between presidential priorities and campus activities

Qualifications

Bachelor’s degree required; master’s degree preferred
Minimum of 3–5 years of progressively responsible administrative experience, preferably in higher education or executive leadership support
Exceptional organizational, communication, and time-management skills
Demonstrated ability to manage multiple priorities with accuracy and discretion
Strong writing, editing, and document preparation skills
High level of professionalism, confidentiality, and sound judgment
Proficiency in Microsoft Office and digital scheduling/communication platforms

Core Competencies

Executive-level professionalism and discretion
Strategic thinking and proactive problem-solving
Attention to detail and operational excellence
Strong interpersonal and relationship management skills
Ability to function effectively in a fast-paced, high-accountability environment