Executive Assistant to the Pro-Vice-Chancellor (People & Culture)

University of Oxford - Vice-Chancellor's and Registrars Office

Are you an experienced Executive Assistant looking to make a meaningful impact? Join the Vice Chancellor’s and Registrar’s Office at the University of Oxford and support senior leadership within a globally renowned institution.

Location: University Offices, Wellington Square, Oxford
Salary: £35,681 – £41,636 per annum
Contract: Full time (37.5 hours), Permanent

About Us

Spanning the historic streets of the “city of dreaming spires”, the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, Oxford delivers ground-breaking research that tackles global challenges, from sustainability to healthcare. You will be part of a diverse and inclusive community that supports your wellbeing, development, and career aspirations.

The Vice Chancellor’s and Registrar’s Office sits at the heart of University Administration and Services (UAS), supporting the University’s most senior leadership and enabling effective governance and strategic direction. The office plays a key role in advancing priorities within the People & Culture portfolio and coordinating decision-making across the collegiate University.

What We Offer

Working at Oxford brings exceptional benefits, including:

• 38 days of annual leave (including public holidays), with the option to purchase up to 10 additional days.
• A generous family leave scheme, including up to 26 weeks’ full-pay maternity/adoption leave and 12 weeks’ full-pay paternity/partner leave.
• Hybrid and flexible working options.
• An excellent contributory pension scheme.
• Sustainable commuting schemes, including cycle loans and discounted travel.
• Access to a vibrant social, cultural, and sports community.

About the Role

This is a high-profile and fast-paced role providing proactive executive support to the Pro-Vice-Chancellor (People & Culture). You will manage a complex diary, coordinate meetings and events, and arrange detailed UK and international travel. Using sound judgement and discretion, you will ensure the PVC’s time is prioritised effectively and emerging demands are anticipated.

Acting as a first point of contact for a wide range of stakeholders, you will handle confidential matters with tact and professionalism. You will draft correspondence and briefing materials, prepare presentations and speaking notes, take minutes, and track actions to ensure timely progress.

The role also includes maintaining efficient office systems, processing expenses and invoices, and building strong working relationships with senior colleagues across the University. This is a distinctive opportunity to support leadership at the highest level and contribute directly to the University’s People & Culture agenda.

About You

You will be professional, organised, and proactive, with the ability to thrive in a demanding environment. You will demonstrate:

• Significant experience providing executive support to a senior leader.
• Expertise in complex diary management and travel coordination.
• Excellent interpersonal and communication skills, with the ability to draft high-quality written materials.
• Strong organisational skills, sound judgement, and the ability to reprioritise effectively.
• Discretion and professionalism when handling sensitive information.
• The ability to work independently and collaboratively within a small team.
• Strong IT skills, including Microsoft Office.

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• Details of two referees

The closing date for applications is 12 noon on Thursday 12 March.

Interviews will take place in person on Tuesday 24 March.