Executive Assistant to the Vice Chancellor for Global Affairs

Coordinate meeting invitations, Zoom/Teams setup, room reservations, and event logistics.

Gather, organize, and distribute meeting materials; track timelines to ensure timely preparation.

Serve as a point of contact for the Office of Global Affairs, responding to inquiries and routing communications appropriately.

Support travel coordination, expense reporting, and general office operations.

Assist with procurement, requisitions, and office supply management.

Support special projects, events, and initiatives led by the Vice Chancellor.

Logistic Management & Global Partnerships Support

• Maintain and organize records for all MOUs across the Office of Global Affairs portfolio, including filing, tracking, and documentation.
• Log, monitor, and maintain an accurate database of active MOUs.
• Track MOU lifecycles, including initiation dates, renewal timelines, and expiration dates.
• Proactively identify expiring MOUs and support outreach efforts by notifying relevant partners and coordinating follow-up communications.
• Support communication with internal partners and external/global collaborators regarding MOU renewals and updates.
• Contribute to process improvements to ensure accuracy, consistency, and accessibility of MOU records.

Collaboration & Operational Support

• Collaborate with campus partners, academic units, and administrative offices to ensure alignment on global agreements and outreach.
• Support coordination with communications, IT/web teams, and data owners to maintain integrated systems and resources.
• Assist with events, outreach initiatives, and engagement efforts tied to global partnerships.
• Maintain confidentiality and handle sensitive information with discretion.
• Promote a collaborative, customer-focused office culture.

General Responsibilities

• Adhere to all University of Colorado and CU Boulder policies.
• Contribute to continuous improvement of administrative processes and systems.

What You Should Know

• This position offers a hybrid work modality with at least 3 days per week on-site.
• Work hours include standard business hours with occasional flexibility for global coordination across time zones.

What We Can Offer

The hiring range for this position is $70,000-$85,000. Relocation is available for eligible candidates.

Benefits

At the University of Colorado Boulder , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers , ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

• Bachelor’s degree from an accredited institution and 3+ years of professional administrative or operational experience
• An equivalent combination of education and experience may substitute

What You Will Need

• Strong organizational and project coordination skills with high attention to detail
• Ability to manage and maintain structured data systems (e.g., tracking databases, SharePoint, Excel)
• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Ability to work independently and manage multiple priorities
• Demonstrated ability to handle confidential information with discretion
• Customer service orientation and professional interpersonal skills
• Demonstrated ability to learn new systems and tools

What We Would Like You to Have

• Experience supporting executive-level leadership
• Experience managing agreements, contracts, or partnership records
• Experience with website design, database and digital content management
• Experience working in higher education or a large, complex organization
• Familiarity with website content management systems and/or data visualization tools
• Experience with global programs, international partnerships, or higher education internationalization efforts

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by October 12, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu