"Executive Assistant to the VP of Enrollment"

Posted: 13-Sep-25

Location: Huntsville, Texas

Categories: Administrative/Support, Staff/Administrative

Internal Number: 44839

Requisition: 202500283S

Occupational Category (Staff Positions Only): Technical/Para-Professional

Hiring Salary: Monthly-Staff

Department: Office of Enrollment

General Requirements: Bachelor's degree required with five (5) years experience in administrative support or related field. Graduate degree preferred with 3-5 years experience in a higher education setting. Experience in Enrollment Management, Student Affairs, or Academic Affairs preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position/Usual Duties: Provides complex administrative support for the Vice President of Enrollment

Primary Responsibilities (Staff Positions Only): Performs, coordinates, and oversees a wide variety of executive administrative duties in support of the Vice President (VP) of Enrollment. Coordinates and supervises program activities. Develops, coordinates, and implements assigned processes. Provides information pertaining to organizational procedures and policies to individuals within the institution or the general public which may involve research, compilation, evaluation, and distribution. Prepares reports and documents for internal and external constituents. May manage, direct, or provide financial or budgetary support. Coordinates, compiles, and evaluates data received from a variety of sources relating to the effectiveness of the assigned activity, program, or project. Receives inquiries and responds to questions and requests of a complex or confidential nature, referring any such requests which are controversial or specialized to the appropriate official. Assures compliance with federal and state laws and university rules and regulations as they apply to areas of responsibility. Researches issues of importance and sensitivity for preparation and dissemination of information to executive committees, academic departments, and enrollment committees, as well as other ad hoc committees which the VP may chair. Channels and facilitates communication from other departments, using independent judgment to determine those requiring priority attention. Prepares, reviews, revises, and distributes documents and general correspondence of a routine nature. Interprets and implements policy relating to the functions of enrollment, requiring the exercise of independent judgment, technical knowledge of the specific area of assignment, and of overall enrollment activities. Prepares agendas and keeps minutes of meetings, provides follow-up to items from meetings to ensure that decisions are implemented, develops schedules and priorities and plans the procession of work, reads and routes correspondence to the Vice President's Office and keeps a log of correspondence for follow-up and future action, assign tasks, answer routine correspondence (i.e., email, written correspondence, or verbal), gathers information from different sources and prepare reports as needed, handles arrangements for meetings held on SHSU campus, answers telephone calls and provides accurate information, welcomes and assists visitors to the Office of the VP with their inquiries with appropriate resolutions to their questions. Performs other related duties as assigned.