"Executive Assistant to the VP of Legal Affairs, Audit and Compliance and General Counsel"

Job Details

Wayne State University is searching for an experienced Executive Assistant to the VP of Legal Affairs, Audit and Compliance and General Counsel at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential Functions

• Manages projects and activities. Serves as principal point of contact and advisor to the Vice President. Independently coordinates and manages projects and initiatives in the division, and exercises discretion and judgment to handle issues that are referred to the Vice President.
• Manage and train assigned staff, delegates assignments and projects effectively. Assesses employee performance, provides coaching and performance feedback.
• Provide day-to-day administrative support functions to the Vice President. Coordinate and maintain the Vice President’s calendar. Interprets requests, helps implement action, and determines priority and emergency matters.
• Establish, organize, and maintain electronic and paper office files for the division.
• Receive telephone calls/inquiries, screen visitors, respond to requests, refer to appropriate staff and/or recommend action. Handle confidential and non-routine information.
• Represents the Vice President regarding communication with internal and external associates. Contact and coordinate with stakeholders, outside agencies, as needed/directed.
• Arrange and support division meetings and attorney meetings and manage administrative tasks for the division.
• Assist in coordinating and distribution of public announcements/relations as needed.
• Work as part of a team and/or take the lead in coordinating and planning organizational and joint collaborative meetings, communications, conferences, and events.
• Keep ongoing business contact information for the Vice President.
• Complete travel arrangements in coordination with the Business Affairs Office for the Vice President.
• Attend meetings at the request of the Vice President, take minutes and report back as necessary.
• Under guidance of the Vice President, coordinate and prepare materials for the Board of Governors, and other specialized boards and committees.
• Work independently and/or with a team on special and nonrecurring and ongoing projects at the request of the Vice President, which may include planning and coordinating multiple presentations, disseminating information, and organizing university wide events throughout the year.
• Serves as a notary public for the Office of General Counsel.
• Oversee the coordination of floor building activities, maintenance, and repairs.
• Perform other related duties as assigned.

Work Context

Job Reports to: Vice President/AVP/Dean. Leadership Accountability: Implements operating plans. Supervisory Accountability: Supervises professionals and non-managers. Organizational Accountability: Manages work group within a sub-unit of a department. Financial Accountability: Approves expenditures. Customer Accountability: Interfaces with officials and executives. Freedom to Act: Operates with significant autonomy.

Qualifications

Minimum Qualifications

• Education: Bachelor's degree from an accredited college or university with a major in business administration or management.
• Experience: Five years of administrative support or secretarial experience, with at least one year experience serving as a Board or Executive Level secretary; or an equivalent combination of training and experience.
• Knowledge, Skills, and Abilities: Various skills including business acumen, office/administrative knowledge, organizational abilities, analytical skills, communication, management, and computer expertise.

School/College/Division: H88 - General Counsel. Primary Department: H8801 - VP General Counsel. Employment Type: Regular Employee, Full Time, Staff/Administrative.

Funding/Salary Information: Compensation type: Annual Salary, Salary minimum: $59,000, Salary hire maximum: $71,792.

Working Conditions: Normal office environment. Occasional extended hours may be required.

Job Openings: Number of openings: 1. Reposted position: No.

Background Check Requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work.