"Executive Assistant - University Advancement"

Executive Assistant - University Advancement

Southeast Missouri State University

Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 202600013

Location: Cape Girardeau, MO

Department: University Advancement

Position Summary

Executive Assistant
University Advancement
Full Time

Primary Responsibilities

• Provides administrative services and support for the Vice President and professional staff in the University Advancement Division, including scheduling meetings, maintaining electronic calendars, making travel arrangements, screening correspondence and telephone calls
• Composes and produces business correspondence, reports, spreadsheets, meeting minutes and related materials
• Undertakes responsibility for special assignments and projects on behalf of the Vice President for University Advancement
• Ensures the timely and effective management of projects
• Organizes and maintains electronic and paper files
• Accesses advancement database system for information on donors and donor requests
• Processes confidential information, ensuring such information is maintained in strict confidentiality
• Expedites the flow of work through the office and initiates follow-up action
• Oversees training, scheduling, and work assignments for student workers
• Provides a professional and welcoming image for internal and external constituents

Required Qualifications

• High school diploma or GED
• Knowledge of Microsoft Office Word, Excel, Access, and PowerPoint
• Outstanding administrative support skills including but not limited to complex calendars, travel arrangements, and donor meetings
• Ability to work independently with minimum supervision while making appropriate and informed decisions regarding priorities, resources, and challenges
• Strong attention to detail, accuracy, and follow-through in a fast-paced, deadline-driven environment
• Exercise sound judgment and discretion in handling sensitive information, confidential communications, and high-stake decisions with diplomacy and tact
• Strong interpersonal, verbal, and written communication skills
• Demonstrated ability to handle multiple tasks with frequent interruptions while maintaining priorities
• Demonstrated ability to maintain confidentiality with interactions, documents, and information
• Demonstrated ability to interact with internal constituents, donors, alumni, volunteers, and community partners in a professional and service-oriented manner

Required Information & Deadline

Application Deadline: To ensure full consideration, application materials must be received by January 28, 2026.

To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You will need to submit the following in order for your application materials to be complete:

• letter of interest addressing all position qualifications
• current resume
• names and contact information of three professional references may be requested at a later date, if not submitted

Additional Information

About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.

SEMO Fast Facts

SEMO Strategic Action Plan

To apply, please visit https://www.schooljobs.com/careers/semoedu/jobs/5198410/executive-assistant-university-advancement