Executive Assistant
Executive Assistant
$81,105 to $91,478
Fixed-term, full-time
Kelvin Grove (hybrid option available)
Reference number: 26269
Term: Fixed-term, full-time basis for two (2) years.
Remuneration: $95,981 to $108,257 pa (HEW5) (inclusive of $81,105 to $91,478 salary pa, 17% superannuation and 17.5% recreation leave loading)
Location: Kelvin Grove (hybrid option available)
Open to: current staff members of QUT who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply. Please note that current staff wishing to be considered for secondment to this position must seek prior approval from their supervisor before submitting an application.
Who are we looking for?
We are seeking a Executive Assistant to join QUT Leadership Institute, Academic Division.
The Executive Assistant provides support to the Executive Director, QUT Leadership Institute, including high level administration assistance, planning and office management. The Executive Assistant displays outstanding organisational skills in supporting the Executive Director, QUT Leadership Institute with a wide range of administrative activities, including diary management, correspondence support, event and travel arrangements. Confidentiality, discretion and sound judgement are critical attributes for this role. The position works collaboratively with key stakeholders and other staff to deliver exceptional service and support. This position reports to the Executive Director, QUT Leadership Institute for career planning, development, and performance expectations.
We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.
About us
QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.
The QUT Leadership Institute reimagines leadership development and impact by Real-World learning, with signature non-award programs delivered by experienced C-suite leaders, with guest presentations from academic thought leaders. The Institute aims to become a nationally and globally renowned centre for leadership excellence by harnessing QUT’s expertise in applied research, innovation, and industry relationships. The Institute will deliver this mission through signature programs, events and advocacy for leaders by leaders and will position organisations and society to support positive change and long-term generational confidence and engagement in community.
What you need to succeed
- Education, training or relevant experience equivalent to completion of an associate diploma with at least two (2) years subsequent relevant experience or an equivalent combination of relevant experience and/or education training.
- High level interpersonal skills with the ability to provide confidential executive support with proven ability to collaborate and communicate with a wide range of internal and external stakeholders in a professional manner.
- Demonstrated digital literacy skills including the ability to effectively work with the Microsoft suite of products as well as corporate systems and other information sources to extract and interpret data.
- Demonstrated ability to use initiative to solve problems, and work productively within a team to support a wide range of stakeholders internally, nationally and internationally.
- Demonstrated high level written communication skills including the ability to draft memoranda, meeting agendas and minutes, correspondence, submissions and emails with a high degree of accuracy and attention to detail.
- High level ability to manage time and tasks effectively including prioritising work, meeting deadlines and balancing competing demands as well as the ability to embrace change and respond to unexpected challenges at short notice
Life at QUT
We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:
- A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions.
- Competitive remuneration with up to 17% superannuation and leave loading of 17.5%.
- Generous parental leave including primary carer parental leave of up to 26 weeks (including 17% super).
- Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance.
- Purchased Leave Scheme - up to 8 extra weeks.
- Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms.
- Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
- Commitment to our Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees.
Explore more benefits of life at QUT
Belong at QUT
We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers.
As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.
We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.
At QUT, diversity is not just embraced—it's celebrated. See our commitment
How to Apply
Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.
Find out more about this position and submit your application by clicking 'Apply' or the link below.
View the job details at: https://qut.nga.net.au/?jati=4C6E8C55-DB32-EDD6-369D-ED05CBDC772B
Job opens: 09-Jun-2026
Applications Close: 23-Jun-2026 at 11.30pm
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