Position Summary
Rowan-Cabarrus Community is looking for a full-time temporary Executive Assistant for our Student Success division, reporting directly to the VP of Student Success Services. The Assistant to the Vice President is responsible for providing complex administrative support to an executive in the organization. Incumbent is responsible for coordinating daily functions of the office, including facility management, administrative operations, and technical support. Responsibilities include maintaining and coordinating the executive's calendar, monitoring the work of administrative desk staff, editing website content for department website, preparing and maintaining audit documentation, and coordinating facility use and building space requests.
Duties and Responsibilities
- Provides advanced administrative and technical assistance for the executives and/or high-level management, requiring the use of administrative judgment; maintains confidentiality of information.
- Manages executive calendars, including scheduling business meetings and social events; provides related project management support.
- Coordinates building and facility use requests.
- Initiates, develops, processes, prepares, and records paperwork, databases, spreadsheets, applications, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records.
- May maintain information on a department website.
- Collects, compiles, processes, and reviews information and/or data as directed.
- Prepares, reviews, and/or processes a variety of correspondence, reports, information, paperwork, invoices, forms, and/or other related information in the assigned area of responsibility; may maintain records and databases.
- Performs back-up administrative support role for the President's Office.
- Performs other duties of a similar nature or level.
Required Education/Experience
- Associate's degree and two (2) years of experience providing administrative support to an organizational executive; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Other Knowledge, Skills, and Abilities
Skill in:
- Utilizing modern office equipment
- Maintaining various confidential records
- Preparing meeting minutes and agendas
- Managing complex projects
- Providing customer service
- Preparing correspondence, memos, and/or other related information
- Reviewing, assembling, and organizing data and information
- Using a computer and related software applications
- Communication and interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to give and receive work direction.
Knowledge of:
- Modern office procedures, methods, and equipment
- Recordkeeping practices
- Customer service principles
- Filing principles and practices
- Project management principles
- Computers and related software applications
Positions in this class typically require reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
