Prevent scheduling conflicts or anticipate and resolve
conflicts and competing priorities for the Dean’s schedule.
Attend meetings to stay abreast of and prioritize issues. Track
and monitor pending issues for follow-up and independently develop
agenda for future meetings.
Plan and organize School of Health Sciences annual and special
events, such as opening sessions, advisor board meetings, and
retreats.
Act as a gatekeeper to assure prioritization of the Dean’s
time.
Respond to a wide variety of inquiries from faculty and
staff.
Coordinate travel activities for the Dean, to include: securing
advanced payment approvals, registering for events, booking hotels
and flights, and reconciling documents upon return.
Lead training and development for SOHS student services
specialists.
Provide administrative and technical assistance on a wide range
of special projects as assigned by Dean.
Develop and manage a database of contacts, initiatives, and
assignments.
Record minutes or notes of meetings as required.
Display proficient written communication skills through
consistent written correspondences to the public, students, alumni,
patrons, the departmental staff and faculty, and university
employees.
Efficient written communication is needed in planning projects,
composing minutes and reports, and keeping records.
Organize and assemble documents for executive meetings and
independently edit, assimilate, and compose materials to use in
various settings.
Draft letters, memos, meeting agendas, and reports to
communicate the Dean’s decisions, ideas, and agenda.
In the absence of the Dean, ensure that requests for action or
information are relayed to the appropriate personnel.
Consult with Dean on travel based on the appropriated amount in
order to remain within budget.
Develop an office supply list based on the appropriated amount
and plan for meals or refreshments associated with Office of the
Dean activity.
Reconcile T-card after travel for the Dean
Assists the Dean in the preparation, monitoring, and tracking
of program budgets across departmental accounts.
Collaborate with Program Chairs to ensure budget requests and
expenditures align with accountable, trackable actions and program
goals.
Work cooperatively with the Dean and members of the SOHS
Leadership to carry out the university’s mission, strategic goals,
and objectives.
Assist constituents with inquiries and requests on behalf of
the Dean. Identify issues needing the Dean’s attention, redirect
others, and follow up to ensure resolution.
Screen telephone calls, visitors, and appointments. Provide
information or references appropriately. Open, read, and screen
mail addressed to the Dean. Respond to routine correspondence and
email as instructed.
Assist with relaying vital information by attending meetings in
the absence of the Dean.
Serve as the SOHS Administrative Microsoft Team owner and
uploads all prudent information needed for the training and
development of SOHS student services specialists.
Primary Function of Organizational Unit
The primary function of the Office of the Dean is to provide
leadership, direction, coordination and execution of the SOHS
strategic plan. This Office guides and coordinates the operations
of all departments and divisions within the School and the Center
of Excellence for the Elimination of Healthcare Disparities.
Position Information
Position Number
250920
Competency Level
Advanced
Working Position Title
Executive Assistant
Building and Room No.
FL Atkins Building, Room 241
Work Hours: From [time] to [time] on [days] of [week]
8:00-5:00 Monday - Friday with some Saturdays possible
Hours per week
40
Months per year
12
Appointment Type
Permanent Full-Time
If Time Limited.
No
Appointment Length.
N/A
DHR Assigned Fields
FTE
1
Requirements and Preferences
Position required to work during periods of adverse weather or
other emergencies
Not Mandatory
Position required to work On-Call/Emergency Callback
No
Minimum Experience/Education
High school diploma or equivalency and three years of progressively
responsible administrative/office management experience; or
Associate’s degree in secretarial science, business administration,
or a related discipline and one year of progressively responsible
administrative/office management experience; or Bachelor’s degree,
preferably in business administration or a related discipline; or
equivalent combination of training and experience. All degrees must
be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training,
Education
- Masters Degree
- 2 years in higher education administrative work experience,
preferably within the UNC system.
- Possess excellent knowledge and skills in use of
administrative, technology, and software applications (Banner,
People Admin, WebFocus, Microsoft Office, and
AdobeSign/DocuSign).
- Excellent communication skills and customer service.
- Reviews and edits the content of sensitive materials
constructively.
Required License or Certification
N/A
Valid US Driver's License
No
Commercial Driver's License Required
No
Physical Required
No
List any other medical/drug tests required
Posting Details
Posting Details
Posting Number
SPA01068P
Internal Posting Only
Yes
Time Limited Position
No
Appointment Length
State Salary Range
$37,306 - $86,062
Internal Salary Range
$37,306 - $69,703
Open Date
10/29/2026
Close Date
11/04/2026
Open Until Filled
No
Special Instructions Summary
Our agency supports second-chance employment for individuals who
were previously incarcerated, or justice-involved. We invite all
potential applicants to apply for positions for Which they may be
qualified.
Please Note:
* A criminal background check will be conducted on the candidate
finalist prior to the offer of employment.
* If it is determined that no applicants meet the minimum
competency, education, and experience requirements, then management
may consider other applicants.
* Salary will be determined based on competencies, equity, budget,
and market considerations.
* Resumes will not be accepted in lieu of completing an electronic
application. The application must be completed in full detail
(including work history) for your qualifications to be
considered.
* Failure to complete the application completely may result in you
not being considered for the vacant position.
* Your application for the position will not be completed until you
receive an online confirmation number at the end of the process of
applying for a position.
* If you have general questions about the application process, you
may contact Human Resources at
OHR@wssu.edu . Individuals with
disabilities requiring disability-related accommodation in the
application and interview process, please call 336-750-2834.
Key Responsibilities and Related Competencies
Key Responsibilities and Related Competencies
Competency
Planning and Organizing Work
Describe the specific job duties related to this
competency
- Maintains the calendars of the School of Health Sciences Dean
and Senior Associate Dean.
- Prevents scheduling conflicts or anticipates and resolves
conflicts, competing with the Dean’s schedule and/or
priorities.
- Attends meetings to stay abreast of and prioritize issues.
Tracks and monitors pending issues for follow-up and independently
develops agenda for future meetings.
- Plans and organizes School of Health Sciences annual and
special events, such as opening sessions, advisor board meeting,
and retreats.
- Functions as a gatekeeper to assure prioritization of the
Dean’s time. Responds to a wide variety of inquiries from faculty
and staff. Uses multiple computer applications to support key
administrative functions.
- Activities related to travel for the Dean to include, securing
advanced payment approvals, registering for events, booking hotels,
flights and reconciling documents upon return.
Percentage Of Time
15
Competency
Knowledge - Program
Describe the specific job duties related to this
competency
- Applies substantive knowledge of the Office of the Dean and
reporting units to assist and represent the Dean thoroughly in the
scope, diversity, and complexity of all program operations and
organizational commitments.
- Demonstrates knowledge of University policies and software
systems by leading training and development for SOHS student
services specialists.
- Follows appropriate protocol and the specific preferences of
the Dean.
- Provides administrative and technical assistance on a wide
range of special projects as assigned by Dean.
- Develops and manages a database of contacts, initiatives, and
assignments. Records minutes or notes of meetings as required.
Percentage Of Time
10
Competency
Communication - Written
Describe the specific job duties related to this
competency
- Display proficient written communication skills through
consistent written correspondences to the public, students, alumni,
patrons, the departmental staff and faculty, and university
employees.
- Efficient written communication is needed in planning projects,
composing minutes and reports, and keeping records.
- Organize and assemble documents for executive meetings and
independently edit, assimilate, and compose materials to use in
various settings.
- Drafts letters, memos, meeting agendas, and reports to
communicate the Dean’s decisions, ideas, and agenda.
- In the absence of the Dean, ensures that requests for action or
information are relayed to the appropriate personnel.
Percentage Of Time
10
Competency
Budgeting
Describe the specific job duties related to this
competency
- Consults with Dean on travel based on the appropriated amount
and stays within budget.
- Develops an office supply list based on the appropriated amount
and is able to plan for meals or refreshments associated with
Office of the Dean activity.
- Reconciles T-card after travel of the Dean
- Assists the Dean, SOHS, in the preparation, monitoring, and
tracking of program budgets across departmental accounts.
- Reviews budget accounts on a regular basis to verify accuracy
of internal departmental tracking documents
- Ensures requests for funds are made to the correct accounts in
accordance with university and program guidelines.
- Collaborates with Program Chairs to ensure budget requests and
expenditures align with accountable, trackable actions and program
goals.
- Tracks encumbrances, expenditures, and remaining balances,
flagging items for the Dean’s attention.
- Maintains organized, audit-ready departmental financial records
and supporting documentation for all of the department’s budget
transactions.
Percentage Of Time
20
Competency
Interpersonal Skills
Describe the specific job duties related to this
competency
- Work cooperatively with the Dean and members of the SOHS
Leadership to carry out the university’s mission, strategic goals,
and objectives.
- Assist constituents with inquiries and requests on behalf of
the Dean. Identify issues needing the Dean’s attention, redirect
others, and follow up to ensure resolution.
- Screens telephone calls, visitors, and appointments. Provides
information or references appropriately. Opens, reads, and screens
mail addressed to the Dean. Responds to routine correspondence as
instructed. Responds to email as instructed.
- Demonstrate clear evidence of sensitivity to and understanding
of the variety of academic, socioeconomic, cultural, disability,
and ethnic backgrounds of university college students, staff, and
the community.
- Assist with relaying vital information by attending meetings in
the absence of the Dean.
Percentage Of Time
15
Competency
Problem Solving
Describe the specific job duties related to this
competency
- Ability to problem-solve complex, confidential administrative
issues and exercise discretion, decision-making, and independent
judgment as appropriate.
- Share strategies for avoiding potential problems that could
impact the Dean and the School of Health Sciences.
- Remain well-informed of policies that will assist in
coordinating and facilitating solutions with internal and external
organizations and constituents.
- Make appropriate referrals to students and community members to
follow for grievances, complaints, and resolution of issues.
Percentage Of Time
15
Competency
Information/Records Administration
Describe the specific job duties related to this
competency
- Maintaining financial, student, and administrative records in
accordance with the UNC System Records Retention and Disposition
Schedule.
- Maintains organized and up-to-date files and databases that are
easily accessed by SOHS leadership.
- Serves as the SOHS Administrative Microsoft Team owner and
uploads all prudent information needed for the training and
development of SOHS student services specialists.
Percentage Of Time
15
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
Applicant Document
Required Documents
- Resume
- Cover Letter
Optional Documents
- Letter of Reference 1
- References List
