Executive Associate I, Health, Wellness & Hospitality Division

Job Vacancy Announcement

Position Information

Position Title: Executive Associate I, Health, Wellness & Hospitality Division

Position Type: Staff

Department: Teaching, Learning, and Student Success

FLSA: Non-Exempt

Union/Non Union: Non Union

Full Time or Part Time: Full Time

Grade: 10

Hiring Salary Range: $47,814-$52,595/Annually

Regular or Temporary: Regular

Job Description Summary

This position is responsible for coordinating, supervising, and monitoring the day-to-day administrative operations of the division, including time and attendance, purchasing and budget processes, and work order systems.

Minimum Qualifications

EDUCATION AND EXPERIENCE

• High school diploma, GED or equivalent required.

For applicants with a high school diploma or GED: Three years of progressively responsible office experience required

For applicants with one to two years of college credit or more: Two years of progressively responsible office experience required. Supervisory experience preferred.

ESSENTIAL DUTIES

• Prepares and processes payroll for full-time and part-time employees.
• Generates faculty teaching contracts for full-time and adjunct faculty.
• Supervises other office clerical staff in the absence of the Academic Office Manager.
• Conducts annual performance appraisals.
• Provides support for evaluations in the division.
• Maintains faculty and departmental databases, including the Faculty Evaluation Plan and records of affiliation agreements, articulation agreements, training agreements, and memoranda of understanding.
• Prepares contractual agreements (i.e. affiliation agreements) for signature.
• Generates reports for the division.
• Manages the Dean’s calendar, including coordinating appointments and scheduling meetings.
• Coordinates all travel arrangements for the Dean and others as requested.
• Oversees and supervises department procurement process of goods and services
• Compiles forms and documents to recruit new employees; prepares faculty hiring documents as directed by the dean.
• Conducts research and provides information related to human resource procedures and practices as needed.
• Provides administrative support to the Dean and delivers support and guidance to managers, supervisors, and staff across all areas within the unit.
• Attends departmental staff meetings and college safety committee meetings and prepares and distributes minutes.
• Oversees and reviews blanket purchase requests.
• Monitors release of partial and completed purchase orders to the accounting office for payment.
• Disseminates information in accordance with prescribed policies and procedures in response to internal and external requests.
• Prepares material relating to important and confidential matters and maintains confidential office and correspondence files.
• Volunteers and works college peak registration for classes when requested.
• Processes student complaints, including tracking documents and processes as needed.
• Performs related work as required.