"Executive Asst to the President"

Extended Job Title

Executive Asst to the President

Position Description

Performs administrative and coordinator work in the office of a President to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters.

Major/Essential Functions

• Manage calendars for the President and Executive Chief of Staff, coordinate meetings, and ensure timely follow-up on calendar requests from internal and external stakeholders.
• Keep the President’s daily schedule on track, greet meeting attendees, initiate virtual meetings, and provide the President with agendas and other relevant documents.
• Collaborate with other members of the Office of the President operations team to ensure efficient daily operations of the President’s office, including answering phones, staffing the front office, and distributing correspondence.
• Collaborate with other members of the Office of the President team to coordinate travel for the President and Executive Chief of Staff and process reimbursements for expenses in compliance with the Office of the President.
• Assist in the planning and execution of the Office of the President and university projects and events.
• Provide support in drafting and editing key documents and presentations as needed.
• Assist in preparing materials for Board of Regents meetings and assist with the coordination of logistics for related activities.
• Proactively identify and ensure timely communication about emerging or unexpected challenges in order to minimize disruption to the Office of the President's operations.
• Handle sensitive information with the highest level of confidentiality and professionalism.

Preferred Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Experience with travel coordination and event planning.
• Experience working in an executive office setting in higher education.
• Demonstrated proficiency in drafting and editing executive-level documents and presentations.

Required Qualifications

Bachelor's degree plus eight years of highly skilled related experience in an executive or upper-level administrative office. Additional education may substitute for experience on a year-for-year basis.

Other Details

Requisition ID: 43380BR

Travel Required: Up to 25%

Pay Basis: Monthly

Work Location: Lubbock

Department: President Lbk

Required Attachments: Cover Letter, Resume / CV

Job Type: Full Time

Grant Funded?: No