"Executive Business Coordinator"

Executive Business Coordinator

Job no: 496428

Work type: Full Time Permanent - Staff

Location: Charleston

Categories: Administrative/Clerical Support

Payscale: Band 5

Job Responsibilities:

The Citadel, The Military College is seeking a Executive Business Coordinator who will report directly under the VP of Finance and Business. This role provides a highly diversified and executive-level administrative support functions for the Vice President for Finance and other senior staff at the Citadel.

• Composes and types drafts of general correspondence for the Vice President of Finance and Business.
• Prepares or revises PowerPoint slides for presentation; to include proofreads copy for spelling, grammar, and layout, making appropriate changes.
• Records financial reports; takes meeting minutes and organizes related documents for special meetings: Citadel Trust, staff committees, cadet committees, etc.
• Maintains office budget for Finance and Business, and it's reporting units and balances monthly statements.
• Assists in preparation for BOV and other special meetings.
• Makes appointments for the Vice President of Finance and Business as well as keeps calendars current and assists with travel arrangements.
• Establishes, develops, maintains and updates filing system for the Vice President. Retrieves information from files when needed. Continually reviews files; purges outdated information; ensures permanent back-up of minutes, memoranda for the record, etc.
• Greets customers entering Vice President's Office and supports meeting logistics as needed for senior staff.

Minimum Qualifications:

A high school diploma with progressive years of executive-level administrative experience. Must have excellent written and verbal communication skills. Proven ability to multi-task; must be able to constantly and consistently prioritize workload of VP and oneself simultaneously. Thorough knowledge of office policies, practices, and procedures, plus, the ability to understand and execute complex written and oral instructions. Proficiency in Microsoft Word, Excel, and PowerPoint is required.

Preferred Qualifications:

A bachelor's degree in business or a related field with progressive years of executive-level administrative experience preferred.

Benefits of Working at The Citadel

• Extensive Health Plans
• Great Retirement Options
• Tuition Waiver Program
• Paid Parental Leave
• Employee Discounts
• Isle of Palms Beach Club
• Swain Family Boat Center
• Community Service Opportunities
• Read more about our benefits, on our HR website

About The Citadel College

The Citadel, also known as the Military College of South Carolina, is a public senior military college located in Charleston, South Carolina. Founded in 1842, The Citadel has a rich history and educational reputation. With our current location on the banks of the Ashley River in downtown Charleston, you are close to great restaurants, shopping and much more. Ranked #1 Public College in the South (U.S. News & World Report, 2022) for schools with up to a master's degree, the opportunities are endless.

There are about 2,300 undergraduate students who make up the South Carolina Corps of Cadets. Out of the Corps of Cadets, 1 out of 3 graduates earn a military commission. Students can choose from 31 Majors, 57 Minors, pre-health professions, and pre-law (a concentration in political science). The 11:1 student-to-faculty ratio guarantees students a quality education. Another 1,000 students attend the Graduate College, evening and online programs.

To apply, visit https://jobs.citadel.edu/cw/en-us/job/496428/executive-business-coordinator