"Executive Communications and Signature Events Specialist"

Job Details

Posting Number: PG194227EP

Internal Recruitment: No

Working Title: Executive Communications and Signature Events Specialist

Anticipated Hiring Range: $60,000 - $70,000

Work Schedule: Monday - Friday, 8 am - 5 pm

Job Location: Raleigh, NC

Department: Academic and Student Affairs - Marketing and Communications

About the Department: The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College. NC State wants employees to achieve their highest potential at work. The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

Essential Job Duties: The Executive Communications and Signature Events Specialist is a key member of the Division of Academic and Student Affairs (DASA) Marketing and Communications team and serves as a strategic partner to the Vice Chancellor and Dean. This position is responsible for leading the development of executive-level written communications, coordinating the planning and execution of high-profile divisional events, and overseeing the development of division-wide reports that communicate impact, outcomes, and strategic priorities. This position plays a critical role in amplifying the Vice Chancellor and Dean’s voice, ensuring consistent and effective messaging that reflects the mission, vision, and values of DASA and NC State University. The incumbent works closely with units across the division to gather input, coordinate information, and create clear, compelling content that supports student success, academic engagement, and campus community building.

• Executive Communications (50%): Draft written remarks, speeches, and talking points for the Vice Chancellor and Dean for use in campus-wide addresses, public engagements, leadership meetings, and events. Compose and edit emails, letters, and statements sent on behalf of the Vice Chancellor and Dean to internal and external audiences, including students, faculty, staff, and university leadership. Develop strategic communication materials that align with institutional priorities, reflect the NC State brand, and uphold DASA’s commitment to student success. Serve as a trusted communications advisor, helping shape messaging strategies that promote transparency, engagement, and trust across the university community.
• Organizational Communications (20%): Write and edit division-wide communications, including announcements, newsletters, policy updates, and internal messages. Collaborate with the DASA Marketing and Communications team to ensure consistent messaging and editorial standards across digital platforms, print materials, and web content. Support internal communication strategies that strengthen connection and alignment among DASA’s units.
• Event Coordination and Planning (20%): Plan and coordinate signature DASA events, such as division-wide meetings, beginning of the year kick-off events, end of the year awards ceremony. Manage logistics and run-of-show planning for events involving the Vice Chancellor and Dean. Collaborate with stakeholders across the division to ensure events align with strategic goals and showcase the work of DASA.
• Division-Wide Reports and Strategic Documentation (10%): Lead the development of comprehensive division-wide reports, including the DASA Annual Report. Coordinate the collection of unit-level reports from all DASA units and synthesize content into clear, accessible, and visually engaging documents. Ensure reports reflect progress toward divisional and institutional goals, and are designed to inform campus partners and external stakeholders.
• Other Responsibilities: Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.

Minimum Education and Experience: Bachelor’s degree in Communications, Journalism, English, Public Relations, Higher Education Administration, or a related field. Minimum of 3 years of professional experience in executive communications, organizational communications, or event coordination.

Other Required Qualifications: Strong understanding of executive and organizational communications within a higher education environment. Familiarity with university administrative structures, academic affairs, and student life programs. Knowledge of event planning and communication strategies that support institutional engagement. Exceptional writing, editing, and content development skills for a variety of audiences and formats. Proven ability to write in the voice of a senior leader and convey complex ideas clearly and persuasively. Strong project management and organizational skills with the ability to manage multiple priorities under tight deadlines. Proficiency in Microsoft Office Suite and collaboration platforms (e.g., Google Workspace). Strong attention to detail, with a commitment to accuracy, clarity, and tone. Ability to maintain confidentiality and exercise discretion with sensitive information. Demonstrated initiative, creativity, and adaptability in a fast-paced environment.

Preferred Qualifications: N/A

Required License(s) or Certification(s): N/A

Valid NC Driver's License required: No

Commercial Driver's License required: No

Job Open Date: 09/09/2025

Anticipated Close Date: Open Until Filled

Special Instructions to Applicants: Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references. Also submit a 1-2 page writing sample that shows a recent business communication you have developed.

Position Number: 00106666

Position Type: EPS/SAAO

Full Time Equivalent (FTE): 1.00

Appointment: 12 Month Recurring

Mandatory Designation - Adverse Weather: Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events: Non Mandatory - Emergency Event

Department ID: 240150 - Academic and Student Affairs - Marketing and Communications