Executive Coordinator

Job Summary:

The Executive Coordinator will provide high-level administrative support to Professor Liebman who directs the Taubman Center for State and Local Government, the Rappaport Institute for Greater Boston, Harvard Impact Labs, and the Government Performance Lab (GPL).

Job-Specific Responsibilities:

• Provide administrative support to the director, handling scheduling, answering the phone, drafting and proof-reading documents, making photocopies, scanning and electronically filing documents, processing reimbursements, coordination of hiring student research assistants, and ordering books and supplies, among other responsibilities.
• Maximize the productivity of the director by managing and making strategic decisions about the allocation of his time, making sure information flows in both directions between the director and GPL staff, Taubman Center staff, Rappaport Institute staff, Harvard Impact Labs staff, and handling relationships with many other parts of the Kennedy School and outside organizations.
• Serve as the director’s faculty assistant, interacting with students, helping to prepare course materials and maintain course websites, handling teaching-related technology needs, and arranging travel logistics for guest speakers.
• Support the director in his research. Depending on the candidate’s experience and interests, the research-related portion of the role could emphasize research and writing, data analysis, project management, or grant management.
• Provide other operational and administrative support as needed, such as handling scheduling for multi-person meetings or assisting with Taubman Center events and GPL convenings.

Qualifications

Basic Qualifications: 2+ years of related professional experience providing high-level administrative support to senior leaders.

Additional Qualifications and Skills: Bachelor’s degree preferred. Excellent organizational skills with particular ability to multi-task, work independently, and prioritize work in an environment with multiple and conflicting demands. Commitment to mission of improving government performance and solving social problems. Strong writing, proof-reading, and verbal communication skills. Eagerness to learn both processes and content, discretion on confidential matters, sound judgment and attention to detail. Team player with proven ability to build strong relationships and develop trust with colleagues. High level of maturity and empathy with outstanding interpersonal skills. Proficiency with Microsoft Suite, Zoom, and e-mail computer applications required.