"Executive Coordinator"

The ideal candidate will handle complex situations and multiple responsibilities. The candidate must balance long-term projects, while understanding the immediate needs of the Chair’s Office. In addition, the candidate will support regular departmental programming including seminar series and community-building activities. The candidate will interact with all levels of administration at the Medical School, members of the Department faculty, trainees and external academic and industry professionals. This is a critical support role in the department; a positive attitude and willingness to contribute to both special projects and routine tasks, working independently or as part of a team is essential.

This position supports the Chair's Office and the Microbiology Department. They will:

• Anticipate the needs of the Chair’s Office and proactively seek creative solutions to ensure smooth and efficient flow of day-to-day Department operations; provide daily administrative support that includes document preparation and complex scheduling and planning of meetings.
• Provide administrative support to the Chair's research enterprise: schedule group meetings and interviews with trainee candidates, and coordinate with Grants Managers on the preparation of grant applications.
• Draft high-level communications to faculty and affiliates, including weekly department announcements.
• Coordinate the review of faculty appointments, reappointments and awards by the Chair and Vice Chair; track letters of support; liaise with the Office of Faculty Affairs; prepare and maintain appointment records to ensure compliance with University requirements.
• Organize faculty affairs, including faculty meetings (drafting agendas, coordinating faculty research talks, and inviting guest speakers to present on HMS developments). Track award opportunities, eligibility, and deadlines for faculty, postdocs, and students.
• Coordinate and assume direct responsibility for department programming; oversee and assign work of support staff and A/V; coordinate visitor activities, agendas, meetings, and gatherings.
• Provide support as needed to the Director of Research Administration and the Director of Finance and Administration, with an ability to rapidly shift priorities when needed.