Job Summary
The Executive Coordinator provides strategic administrative and operational support to the Vice President for Finance and Chief Financial Officer (VPF) and Assistant Vice President, Office of Financial Strategy and Planning (AVP). Serving as a trusted partner to the VPF and AVP, the Executive Coordinator manages complex and confidential matters, anticipates needs, exercises sound judgment in a fast-paced environment with competing priorities, and ensures the effective coordination of the VPF and AVP's daily operations.
Job-Specific Responsibilities
- Advise and partner with the VPF and AVP on administrative and operational matters.
- Manage a highly complex and dynamic calendar for the VPF.
- Serve as the primary administrative liaison for the VPF.
- Monitor, assess, and manage the VPF's email and correspondence.
- Maintain a thorough understanding of recurring meetings, committees, and governance responsibilities.
- Prepare and coordinate electronic or physical briefing materials for meetings.
- Coordinate agenda planning, logistics, and materials for Financial Leadership Team meetings.
- Partner closely with the Office of Finance & Administration to support and coordinate FAD- and CADM-wide initiatives.
- Collaborate with the Senior Communications Officer for FAD to support divisional communications.
- Lead the planning and execution of organization-wide employee engagement and recognition programs and events.
- Perform additional duties and special projects as assigned.
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