Executive Director of Fiscal Management Services

Executive Director of Fiscal Management Services

Company:
Lamar State College - Port Arthur

Job Location:

Category:
Other Executive

Type:
Full-Time

Job Summary:

The Executive Director (ED) of Fiscal Management Services has responsibilities that include, but are not limited to, supervising the shared business services of the following departments: Budget Control and Cash Management. The ED also serves as the primary contact for the Business Office at the LSCPA campus in addition to being a shared business services employee who services Lamar State College Port Arthur, Lamar Institute of Technology, and Lamar State College Orange for Budget Control and Cash Management. The ED operates with minimal supervision and latitude for the use of initiative and independent judgement. This is an exempt position that reports to the Assistant Vice President of Financial Services (AVP) under the supervision of the Vice President of Shared Business Services (VP).

This is a shared business services position that services Lamar State College Port Arthur, Lamar Institute of Technology, and Lamar State College Orange. This position resides out of Lamar State College Port Arthur. Some travel is expected.

Physical Requirements:

This position requires employees to remain in a stationary position most of the time; move to various locations on campus; move about inside an office to access documents, office equipment, etc.; and operate a computer or other office equipment, such as a printer or copy machine.

Minimum Qualifications:

• Bachelor's degree in accounting from an accredited college or university
• Five years of experience in not-for-profit accounting
• Five years of demonstrated leadership and supervisory experience
• Valid driver's license.

Preferred Qualifications:

• Higher Education Experience
• Ellucian Banner experience
• Strong knowledge of accounting
• Strong leadership ability to implement initiatives and work collaboratively with peers

Major Job Functions:

• Directs the Business Office personnel including budget, accounting, finance and payroll personnel by coaching and disciplining employees; planning, monitoring and appraising employees' performance. This is a collaborative effort with other shared business services executive directors.
• Responds to and complies with state and federal audit requests including the Texas State University System (TSUS) Internal Auditor's office.
• Evaluates, tests, and makes recommendations to improve LSCPA internal controls for financial, accounting and other departments as requested by the AVP or the Chief Financial Officer.
• Reviews monthly reconciliations of bank accounts, financial aid, USAS, credit card accounts, clearing accounts, and prepares certain monthly reports as required by the System's Office either directly or in collaboration with other executive directors.
• Reviews monthly and quarterly USAS with the Legislative Budget Board's (LBB) Accounting System (ABEST) either directly or in collaboration with the other executive directors.
• Plan, participate, and supervise in the preparation of the annual budget for LSCPA. In addition, serve the LSCPA Campus on a daily basis with budget needs and/or questions.
• Plan, participate, and supervise in the preparation of the annual budget for LSCO and LIT. Ensure best practices are followed in accordance with the TSUS shared business services modelunder the leadership of the VP.
• Maintain control of the chart of accounts for LSCPA in the Banner ERP system.
• In addition, serve the LSCO and LIT Campuses on a daily basis with budget needs and/or questions or in collaboration with other employees at LSCO and LIT.
• Ability to prepare cash management reports as needed by the Chief Financial Officer.
• Ability to prepare budget monitoring and forecasting reports as needed by the Chief Financial Officer.
• Work in collaboration with other executive directors to plan, participate, and supervise in the preparation of the Annual Financial Report and related reporting requirements to ensure compliance with the latest standards as related to LSCPA.
• Supervise and participate in end of the year reporting.
• Supervise and participate in the preparation of the Legislative Appropriations Request for LSCPA, LIT, and LSCO. Ensure best practices are followed in accordance with the TSUS shared business services model.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Protects operations of the college by keeping financial information and plans confidential.
• Ensure compliance with additional reporting requirements including but not limited to CIP, MP1, SACSCOC, 1099-T, 1099-MISC, etc. (as applicable) either directly or in collaboration with other executive directors.
• Perform special projects including research, compliance, and best practices at the request of the Chief Financial Officer,VP, or Assistant Vice President of Financial Services
• Serve on committees as needed including the Student Advisory Committee.
• Comply with campus policies and procedures.
• Other related duties, as assigned.

Knowledge/Skills/Abilities:

• Knowledge of the principles and practices of accounting including local, state, and federal rules and regulations.
• Solve problems and be multi-tasked.
• Supervise and participate in the timely preparation of financial statements and various reports required by management, local, state, and federal regulatory agencies.
• Supervise the work of others.
• Plan, schedule, and manage projects and assignments.
• Develop and interpret policies and procedures.
• Direct the maintenance of general and subsidiary ledgers including: accounts receivable, accounts payable, deprecation, property, and operating expenses either directly or in collaboration with other executive directors.
• Establish effective working relationships with students, faculty, and staff in a professional manner.
• Excellent written and verbal communication skills.
• Work extended hours.

Travel:

Frequent travel is required.

Working Conditions:

Normal office environment

Work Hours:

Monday - Friday: 8:00 am - 5:00 pm

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