Executive Secretary

Relations is the engine behind one of the most engaged alumni communities in higher education. As Executive Secretary to the Vice President of Development and Alumni Relations, you'll be at the center of it all, keeping a senior leader and a high-performing team moving with precision, professionalism, and purpose. Position Number: S77600 This position is a Grade: 8 - 37.5 with an approximate salary range of $44,600-$53,530 and is subject to change based on experience, skills and qualifications. What You'll Be Doing Managing complex, high-volume calendars and scheduling meetings across multiple stakeholder groups Coordinating domestic and international travel arrangements, including itineraries, accommodations, and logistics Anticipating the VP's needs and proactively identifying and communicating deadlines before they become urgent Leading large, complex administrative projects independently from conception through to completion Drafting, reviewing, and distributing correspondence and communications on behalf of the Vice President Serving as a primary point of contact for donors, alumni, university leadership, and external partners Preparing agendas, briefing materials, and supporting documents for meetings and events Maintaining organised filing systems and records in accordance with university policies Coordinating with other administrative staff across the division to ensure seamless office operations Handling sensitive and confidential information with discretion and sound professional judgment What You Bring High School Diploma or GED; Associate's or Vocational/Technical Degree preferred Three to five years of work related experience Demonstrated experience providing executive-level administrative support in a complex, relationship-driven environment Exceptional organizational skills with a track record of managing competing priorities without losing detail Strong written and verbal communication skills, including drafting correspondence for senior leadership Proficiency with calendar and productivity tools; familiarity with higher education or advancement operations is a genuine advantage at Lehigh A service-oriented approach that reflects the collaborative, donor-focused culture of Lehigh's advancement division Ability to work independently on projects requiring initiative, discretion, and follow-through Why Lehigh Lehigh University offers generous paid leave, above-market retirement contributions, and tuition benefits for employees and eligible dependents — all on a campus that genuinely invests in its people. The Development and Alumni Relations team is united by a shared commitment to Lehigh's mission and the alumni community who champion it. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission. Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist . Special Considerations The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community. Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position. Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed. Advertised: September 09, 2026 Eastern Daylight Time Applications close: Open until filled Organization Founded in 1865, Lehigh University is a premier coeducational, nondenominational, private residential research university that offers a distinctive academic environment for undergraduate and graduate students from across the globe. Lehigh University’s annual report from 2013 provides an overview of the intellectual activity across campus as well as a financial report. It is posted on our website at http://www.lehigh.edu/annualreport/ . Lehigh offers more than 90 undergraduate programs and majors featuring more than 2,000 courses in four colleges: The College of Arts and Sciences, The College of Business and Economics, The College of Education and The P.C. Rossin College of Engineering and Applied Science. Lehigh confers a total of 12 degrees at the undergraduate and advanced degree level. We have 482 full-time tenured and tenure-track faculty and approximately 200 adjunct faculty and lecturers and 10 full-time visiting faculty. With approximately 4700 undergraduate and 2,000 graduate students, a small student-to-faculty ratio allows students to work closely with professors. About 69% of all full-time faculty are tenured, and 99% of full-time tenure-track faculty hold a doctorate degree or the highest degree in their field. We have 1,215 staff members supporting the academic, research and administrative functions. Located in Pennsylvania’s scenic Lehigh Valley, the campus is in close proximity to both New York City and Philadelphia. Lehigh is situated on over 2,300 acres on four campuses. The Asa Packer Campus, Mountaintop Campus, and Murray H. Goodman Campus are contiguous and feature more than 153 buildings with 4.3 million -plus square feet of classroom, laboratory, office and living space. The campus also has 180 acres of playing fields and half of the campus is preserved as open space.