Executive/ Senior Executive (Sponsored Research)

Job Description

The successful candidate will be part of a dynamic research administration team in Duke-NUS Medical School. The team works closely with various stakeholders including faculty members, senior management, interdisciplinary offices within the University and in the SingHealth Duke-NUS Academic Medical Centre. The candidate will support the management of functions including ensuring effective governance of research funding awarded to the School. Key responsibilities include:

• Manage external research funding awarded to Duke-NUS, ensuring proper governance and support the School’s competitiveness in securing grants.
• Oversee pre-award and post-award administration for research grants and agreements in compliance with funder requirements and University policies.
• Provide information to faculty and research staff on funding opportunities and grant calls.
• Review grant applications for completeness and facilitate timely submissions.
• Create and activate project accounts.
• Verify manpower recruitment and transfers for grant-funded positions.
• Manage grant variations, extensions and other change requests.
• Ensure timely submission of progress and final reports, and support proper project closeout.
• Develop and implement robust work processes, SOPs, and guidelines for efficient grant administration.
• Liaise with external funders and internal departments on grant-related matters, ensuring smooth coordination and issue resolution.
• Oversee research claims verification and billing process.
• Assist in generating reports and pulling information from financial systems.
• Ensure audit on competitive grants are carried out according to funders’ requirements.
• Perform other related duties as assigned by the supervisor.

Qualifications

• Bachelor’s Degree in Biomedical Sciences or other related disciplines.
• Entry-level candidates or Diploma holders with at least 5 years of relevant experience may also be considered.
• Prior work experience in research administration or academic environment would be advantageous.
• Proactive, with exceptional attention to detail and accuracy.
• Meticulous, well-organized and able to multi-task.
• Have good interpersonal skills and is able to work well in teams.
• Proficient in Microsoft Office applications, such as Word and Excel.
• Experience with SAP would be an advantage.