"Executive/ Senior Executive- Student Affairs (Faculty of Law)"

Job Description

Posting Start Date: 09/03/2026

Student Life & Event Management:

• Plan, coordinate and execute a diverse range of faculty-run student-life events and activities for the undergraduate and graduate programmes, including orientations, Freshmen inauguration ceremony, farewell and graduation dinners, welfare events, and student-led initiatives.
• Provide administrative, event support and guidance to a wide range student club activities.
• Manage student pop-up group initiatives from publicity to reviewing submissions for approval and managing post-event administrative processes such as reimbursements and activity reporting.
• Manage event logistics such as securing venue, vendor coordination, procurement and monitoring payment processes. Coordinate closely with Facilities and AV/IT support teams for event preparations, ensuring seamless execution.

Scholarship, Bursaries & Grant Administration:

• Provide full admin support to various faculty scholarships, bursaries, grants and awards.
• Draft publicity email posters, execute call for applications, navigate various application portals to generate and process application data/documents, perform checks and verifications, liaise with donors, faculty and students to arrange interviews and preparing data for selection committee.
• Ensure awards comply with guidelines on award criteria, quantum and see to timely and accurate processing of awards offers, acceptances and disbursements.

Comprehensive Administrative Support:

• Tending to the Law Student Affairs email account on a daily basis. Manage and respond to student inquiries (walk-ins and via dedicated email account) by providing timely advice and administrative support, and collaborate with internal stakeholders where applicable, for a range of non-academic student services rendered by the Law Student Affairs Office.
• Maintain records of students’ participation in overseas events/competitions. This includes liaising with students and internal stakeholders, and data-entry of relevant portals.
• Maintain data-entry of records for the provision of data when requested for by faculty or university.

Financial & Procurement Operations:

• Handle related financial processes for student-life matters, including procurement, purchase order, issuing of invoices, expense reimbursement.
• Liaise with the Central Procurement Office (CPO) and finance departments to ensure compliance to university procurement procedures and guidelines.

Communication & Engagement:

• Develop engaging email communications, design email banners, EDMs and disseminate clear and concise communications to students and stakeholders regarding events, administration and registration matters.
• Create infographics and presentations using tools like Canva and Poll EV to enhance student engagement and communication for various initiatives.

Requirements

• Degree holder with 2-3 years of relevant experience. Experience within a tertiary educational institution would be advantageous.
• Demonstrated ability to manage multiple projects, tasks, and deadlines simultaneously with meticulous attention to detail.
• Meticulous and organised team-player. Ability to work effectively and coordinate with a wide range of internal and external stakeholders (faculty, other departments, students, donors, vendors)
• Student centric, service-oriented, positive attitude, professional with a pleasant disposition.
• Strong interpersonal communications (written and verbal) and service skills.
• Proficiency in Microsoft Office Suite and adaptability to learn and work with various university-specific data systems, and including website content management using WordPress.
• Able to design simple publicity materials such as digital posters. Experience with graphic design tools such as Canva and interactive presentation to