Export-Controlled Projects Administrator, Steward Observatory

Position Highlights

Steward Observatory is both a century-old observatory on the University of Arizona campus and one of the University's oldest research units. Founded in 1918, the Observatory brings together students, staff, faculty, engineers, and technicians to explore the universe and share discoveries through world-class research, education, and outreach. With more than 180 professionals supporting advanced facilities, laboratories, and observatories, Steward Observatory offers a collaborative environment where technical expertise plays a critical role in advancing ground- and space-based astronomy.

The University of Arizona's Steward Observatory invites you to apply for the role of Export-Controlled Projects Administrator. As the Export-Controlled Projects Administrator, you will be the lead technical contact and coordinator within Steward Observatory for export and security matters, and the principal departmental contact with the UA Export Control Office, from assisting with the development of Technology Control Plans to reviewing flagged procurement transactions. You will interact with Principal Investigators, Project Managers, and technical staff, as well as the UA Export Control Office personnel. You will collect, process, and provide comprehensive standard and regular reports to the Associate Director concerning the status of programs, as well as any compliance issues.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

• In conjunction with UA Export Control, use extensive knowledge to develop, implement, manage, maintain, track, and audit export control processes and procedures within department research programs.
• Consult with the Export Control Office and Research Security team on the interpretation and understanding of export and security matters.
• Maintain a thorough understanding of current ORP Export Control practices and applicable regulatory requirements and guidelines.
• Coordinate departmental activities with UA Export Control.
• Coordinate with, and provides problem solving assistance and guidance to, department programs to achieve objectives while complying with export control requirements, including communicating and sharing Export Control policy with faculty, program managers, technical staff, and students.
• Lead technical contact and coordination with Steward Observatory for export and security matters, and as the principal departmental representative to the UA Export Control Office, from assisting with Technology Control Plans to reviewing flagged procurement transactions.
• Interact with Principal Investigators, Project Managers, and technical staff, as well as the UA Export Control Office personnel, to coordinate project export activities that ensure optimum efficiency, collaboration, compliance with policy, and recordkeeping.
• Collect, process, and provide comprehensive standard and regular reporting to the Associate Director concerning the status of programs, as well as any compliance issues.
• Assist with review, analysis, and recommendations for data and computing security, as well as participating in the design and development of building protocols and logistics, including the support of Technology Control Plans, providing oversight of shared spaces and conference rooms, and establishing visitor protocols.
• Prepare, maintain, and submit budget for Steward Export Control, as well as assist with proposing, budgeting, and overseeing project export control efforts.

Knowledge, Skills, and Abilities (KSAs):

• Ability to effectively communicate complex regulatory, technical, and policy information clearly to a wide range of audiences, including faculty, staff, and students.
• Ability to handle export-controlled information, controlled unclassified information, and other confidential and sensitive information.
• Knowledge of export control regulations (e.g., ITAR/EAR) and compliance requirements within a research environment.
• Knowledge and skills to develop Technology Control Plans.
• Ability to work within secure computer environments and utilize both institutional and departmental maintenance and record keeping software.
• Knowledge of research security practices, including data, computing, and physical security.
• Ability to oversee, manage, and report on large, diverse sets of departmental programs.
• Skill in coordinating activities across multiple stakeholders to ensure compliance and program effectiveness.
• Ability to manage multiple priorities with strong attention to detail

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience managing export control processes within research or technical programs.
• Experience collaborating with export control, research security, or compliance offices in a higher education or research environment.
• Demonstrated experience interpreting and applying regulatory requirements.
• STEM, engineering, and/or scientific technical backgrounds or degrees.

Rate of Pay: $59,404 - $74,254
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Job Category: Research
Benefits Eligible: Yes - Full Benefits
FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant
Applicants should attach the following materials:

• Resume
• Cover letter
• Three specific export-control science or engineering experiences (included within the cover letter)