"Facilities/Campus Realty Assistant"

The mission of Goodwin University is to educate a diverse student population in a dynamic environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional careers while promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty, staff, and administration to fully realize their highest academic, professional, and personal potential.

This Facilities/Campus Realty Assistant assists the Facilities Department with scheduling, record keeping, billing, purchase orders, task orders, budget preparation and payment tracking to vendors. This position also assists the Campus Realty Department with all real estate related responsibilities including showing of apartments, preparing leases, accepting and registering rent payments and assisting with annual income certifications for section 8 tenants.

Essential Job Functions/Primary Responsibilities:

• Provides various administrative services for the Facilities and Campus Realty Departments.
• Answers phone inquiries and routes calls and maintenance requests.
• Prepares meeting agendas, schedules meetings and maintains minutes for weekly Facilities meetings.
• Assists in purchase order processing.
• Reconciles all credit card purchases.
• Assists departments with developing and maintaining individual budgets.
• Assists with the renting, background checks, coordination of occupancy, monthly accounting of rents paid, late notifications and billing of the same and notices of eviction.
• Assists in annual income verification and certification of section 8 tenants.
• Maintains office supplies and manages office procedures.
• Contacts are with individuals at all levels within the organization to exchange information.
• Conducts all work in a safe manner and all work safety practices are followed.

Other Functions:

• Performs similar or related work as required, directed or as situation dictates.
• Continues professional development and training; keeps current with trends.
• Assists other department staff as needed to promote a team effort.

Knowledge, Ability and Skill:

• Demonstrated commitment to developing and fostering best practices and policies to promote diversity, equity, and inclusion, and build an environment in which all members of the University community are treated with respect and dignity.
• Advanced knowledge of computer operating using Microsoft Office Suite and all of its components (especially Word, Excel and Outlook)
• Knowledge and understanding of Section 8 rules and guidelines
• Organizational skills and attention to detail
• Ability to multi-task and stay focused in fast-paced office
• Strong communication skills

Qualifications

Minimum Required Qualifications:

Education, Training and Experience:

• Associates Degree, High School Diploma, Occupancy Specialist Certification or equivalent, or five years of relevant experience in administrative duties and 2 years of on the job experience.

Physical and Mental Requirements:

Work Environment

Physical Activity

Lifting Requirements

Vision Requirements:

• Close vision (i.e. clear vision at 20 inches or less)

Salary Range: $41,000–$45,000 annually, commensurate with experience.

Full-Time Employee Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• 401k employer match
• Employee & dependent life insurance
• Great tuition benefits for employee, spouse & dependents
• PTO program