Facilities Contract Administrator

Reporting to the director of Facilities Planning, the Facilities Contract Administrator is responsible for the management of design and construction contract process, including but not limited to design and construction and design & construction-related services, work with Facilities Planning and Facilities Services to manage contracts for Minor Critical Maintenance Projects and special projects as assigned. Work will be conducted in collaboration with campus departments and this position will be responsible for directing the procurement process from start-to-finish. Duties will also include, but are not limited to, drafting contracts, preparation of RFQ/RFP and bidding documents. The Facilities Contract Administrator is an integral part of the Facilities Planning Team, which collaborates with campus stakeholders, State University construction Fund and consultants to execute design and construction projects for the campus. This position is expected to provide management/oversight of consultant and contractor contracts RFQ/RFP, Procurement of FF&E, review monthly budget reports.

Rewards & Benefits

• Competitive compensation plus comprehensive benefits plan including health, dental, and vision insurance and retirement plan options including a fixed pension plan or a 401(A) with generous employer contributions;
• Paid leave provisions including sick and holiday leave; impressive educational benefits including tuition-free study plus supplemental tuition aid;
• A rich array of services, programs and benefits to help employees advance in their career and enhance the quality of their personal life, including professional development programs and services, employee EAP and wellness programs, discounted membership to the on-campus fitness center, and access to the Campus and Community Child Care Center.

KEY RESPONSIBILITIES

• Essential Functions and Responsibilities:
• Administer the solicitation and contract award phases of campus design and construction projects, while adhering to multiple NYS, SUNY, and SUCF procedures, rules, and regulations.
• Processing of Change Orders and Amendments.
• Assist Facilities Services with the project administration from bidding through construction of their MCM (minor critical maintenance) projects.
• Manage various project compliance components throughout the course of design and construction, including the processing of pay applications, MWBE/SDVOB/EEO requirements, maintenance of certified payroll records, and tracking project insurance.
• Complete Project Close-Outs.
• Submit Department of Budget (DOB) applications to the NYS Division of Budget to obtain DOB approval for capital spending on projects.
• Complete vendor reviews and profiles for contractors / consultants hired to perform work.
• Complete various reporting requirements for the department.
• Tracking of Capital Project Equipment Purchases.
• Audit project accounts as needed.
• Document construction progress via photographs.
• Assist in Coordinating projects with all project stakeholders including but not limited to facilities and other campus departments, design team, contractors, SUCF, and Authorities having Jurisdiction to ensure the project successfully integrates project and campus needs.

This is a full-time, term appointed position beginning 5/15/26 with a salary range of $65,000-$70,000, commensurate with experience.

Visa sponsorship is not available for this position.

Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.

MINIMUM QUALIFICATIONS

• Bachelor's degree with a minimum of 2 years relevant experience in contract management.
• Understanding of departmental responsibilities, including the monitoring and management of contract compliance.
• Ongoing review, compliance, and management of contracts on behalf of the department.
• Ability to use sound judgment on difficult problems.
• Ability to effectively manage contracts and associated work amid changing priorities.
• Excellent interpersonal, communication, and organizational skills with a high level of motivation and initiative.
• Demonstrated commitment to continuous quality improvement.
• Ability to develop and maintain effective relationships with members of a diverse campus community.
• Excellent organizational skills, problem-solving capabilities, and negotiation skills.
• Experience with Excel, Word, PowerPoint, Microsoft
• Strong ability to multi-task is essential.

PREFERRED QUALIFICATIONS

• Knowledge of contracts administration and New York State procurement rules and regulations is strongly preferred.
• Knowledge of Contract Principles.
• Experience in higher education contract administration.
• Interest in, and commitment to, community engagement.