"Facilities Management Office Assistant"

FM Office Assistant

Company: North Dakota State College of Science

Job Location:

Category: Other Facilities

Type: Full-Time

TYPE OF RECRUITMENT: External

POSITION: Facilities Management Office Assistant

LOCATION: NDSCS – Wahpeton, North Dakota

TYPE OF APPOINTMENT: Full-time, 12-month, benefited position

WHO MAY BE CONSIDERED: Anyone eligible to work in the United States

JOB SUMMARY: Primary responsibilities include coordination of motor pool, customer service, Facilities Management payroll and record support duties. This position is the first point of contact for Facilities Management and will involve contact with internal and external customers to include ensuring contractors are getting correct key access for spaces. This position includes general office duties and requires knowledge of Microsoft Office and professional customer service with exceptional organizational and communication skills and maintain a high level of confidentiality.

Benefits

NDSCS offers a comprehensive benefits package that includes single or family health insurance coverage with premiums paid for by the College – with an effective date for new employees the first of the month following the date of hire. Other benefits include basic life insurance, annual and sick leave, retirement plan, tuition waiver, spouse/dependent tuition discount, and employee assistance program. Optional benefits include life, dental, and vision insurance, flexible spending account, and supplemental retirement plans.

SALARY: $38,000 - $46,000, commensurate with education and experience

Minimum Requirements

• Must support the mission, vision, and values of NDSCS
• Associate's degree in a related field or 2 years of office experience
• Strong attention to detail with a focus on accuracy and efficiency
• Strong oral and written communication skills
• Effective time management and organizational skills
• Problem-solving abilities, with the ability to address day-to-day challenges
• Ability to manage multiple tasks simultaneously
• Self-motivation and reliability
• Ability to consistently meet deadlines
• Capability to prioritize tasks and projects
• Ability to maintain confidentiality and uphold a strong ethical standard
• Ability to follow both verbal and written instructions
• Comfortable working independently and as part of a team
• Ability to operate multiple CMMS computer applications

Preferred Qualifications

• 2 years of office experience
• Strong understanding of accounts payable and basic accounting procedures
• Proficiency in Microsoft Office

Additional Information

BENEFITS Starting Pay: $38,000 - $46,000

NDSCS offers a comprehensive benefits package with an estimated value of over $30,000. The package includes single or family health insurance coverage with premiums paid by the College—effective the first of the month following the date of hire. Additional benefits include basic life insurance, annual and sick leave, retirement plan, tuition waiver, spouse/dependent tuition discount, and an employee assistance program. Optional benefits include life, dental, and vision insurance, a flexible spending account, and supplemental retirement plans.

DATE AVAILABLE: As arranged

SCREENING BEGINS: Immediately. For full consideration, applications should be received as soon as possible.

BACKGROUND CHECK: A successful background check is required for the selected candidate prior to an official offer of employment.

HOW YOU WILL BE EVALUATED: To be considered, candidates must submit an NDSCS employment application. A resume and cover letter may also be required for certain positions. Official transcripts must be made available upon request. Only applicants who appear best qualified will be invited for an interview. Submission of all required materials by the screening date is the responsibility of the applicant.

VETERANS’ PREFERENCE: This position is subject to North Dakota Veterans’ Preference requirements and follows NDUS Policy 601.0. An NBG 22 or DD-214 must be provided if claiming preference. If claiming disabled status, a current VA disability letter dated within the last 12 months must also be submitted.

OPEN RECORDS: Pursuant to N.D.C.C. Section 44-04-18, all records of NDSCS are public records, open and accessible for inspection during regular office hours, unless specifically exempted by law.

REASONABLE ACCOMMODATION: NDSCS is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact NDSCS Human Resources at 701-671-2903 or NDSCS.HR@ndscs.edu.

EQUAL OPPORTUNITY: NDSCS does not discriminate on the basis of age, color, gender identity/expression, genetic information, marital status, national or ethnic original, mental or physical disability, public assistance status, race, religion, sex, sexual orientation, familial or parental status, status as a U.S. veteran/service member, or participation in lawful activity off the employer’s premises during nonworking hours which is not in direct conflict with the essential business related interests of the employer.

NOTE: Applicants are encouraged to save their progress often during the application process, as PeopleSoft does not automatically save applicant information.

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