"Facilities Management Specialist 2 CX"

Department Summary

The UCLA Asset Management Department provides full-service property management for University-owned high-rise office buildings in Westwood (eight buildings containing 2M SF, occupied by 150 primarily University tenants and generating $30M of rental income), and limited-service property management to 90 other University owned properties. Departmental services managed by UCLA employees include: management of day-to-day activities (building operations, repairs and maintenance, janitorial, security, safety, parking operations, and tenant relations); financial management (rent collection, accounting, budgeting, property tax administration, real estate valuations); leasing and lease administration; construction management (tenant improvements, major maintenance and capital improvements); and contracts management (construction contracts and professional services agreements).

Position Summary

At UCLA Asset Management, you become part of UCLA's tradition of excellence by providing quality property management to University-owned high rise office buildings. We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, Asset Management team members enjoy significant opportunities for professional and personal growth in a supportive work environment.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Min 3 years of Commercial Property Management (Required)
• Demonstrated knowledge of commercial property management, including building operations, tenant relations, leasing, contract services, coordinating small tenant improvement construction projects, financial statement analysis, budget preparation and variance analysis. (Required)
• Demonstrated knowledge of accounting, collections practices, cash handling and internal controls, sufficient to analyze monthly variance reports and collect overdue accounts, as well as basic experience in preparing detailed property budgets and monitoring expenditures against those budgets. (Required)
• Analytical skills to organize technical data and information, draw appropriate conclusions and recommend solutions, as well as in mathematical computations required for commercial property management. (Required)
• Knowledge of financial and business analytical techniques, including ability to create spreadsheets that perform calculations for financial analyses, tabulations and projections, and ability to communicate results of those analyses in clear and simple deliverables. (Required)
• Ability to be on call (to handle building emergencies) on weeknights, weekends and holidays. (Required)
• Ability to read, analyze, interpret and comprehend leases, lease correspondence, lease-related calculations, maintenance contracts and specifications, and professional service contracts. (Required)
• Intermediate written communication skills to prepare clear and concise correspondence and reports at a level appropriate for the intended audience. (Required)
• Skill in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to obtain and convey information to individuals at various organizational levels, as well as in making oral presentations to groups to persuade others, to take action, or to provide information or explain procedures, policies, etc. (Required)
• Skill in negotiating and exchanging ideas, information and opinions with others to arrive jointly at decisions, conclusions or solutions. Knowledge of basic lease negotiation tactics. (Required)
• Skill in examining building operations and administrative procedures, and developing streamlined procedures. (Required)
• Intermediate skill in using Microsoft applications including Outlook, Word, Excel and Internet search tools. (Required)
• Intermediate skill in using Yardi property management software. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree In Real Estate or equivalent combination of education and experience (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8am -5pm

Union/Policy Covered

CX-Clerical & Allied Services