Facilities Planning, Sr Project Manager

Position Summary

At Stony Brook Medicine the Facilities Planning, Sr Project Manager shall provide project management services for design of new facilities and alterations to existing facilities. Services include identification and diagnosis of existing system conditions, design solution and preparation of construction documents including confirmation the constructed design remedied the problem. When working with external design consultants, services include participation in planning, review of design and final construction documents and inspection of completed work to ensure the work meets the specifications. The incumbent must have skills in program development, project management and shall insure project programs are conducted within project schedule and budget. On projects requiring the services of an outside Architectural Engineering service, the incumbent will work to obtain professional services through RFP / RFQ's and subsequently manage respective contracts and respective project coordination. The incumbent shall work closely with Fire Safety, Environmental Health and Safety, the hospital community and outside consultants/contractors.

Duties may include the following, but are not limited to:

• Incumbent shall be responsible for working on Stony Brook Medicine projects. The locations include, but are not limited to: SBM Community Physician practices and Administrative office locations throughout Long Island, Stony Brook Hospital, Ambulatory Care Pavilion, Ambulatory Surgery Center, Southampton Hospital, and Eastern Long Island Hospital.
• Incumbent shall consult with Hospital administration, physicians and clinical staff to assist in strategic planning for additions or renovations of hospital space that will improve quality and efficiency of patient care services.
• Incumbent shall create and review Request for Qualification (RFQ) for services and/or commodities to progress projects. Create bid documents and Request for Proposals (RFP), analyze / level bids and maintain contracts/purchase orders for services necessary for projects. Confirm compliance to NYS procurement guidelines as required.
• Incumbent shall be responsible for development and coordination of design and construction plans for assigned projects.
• Incumbent shall be competent and able to analyze and assess corrective measure or connectivity to new work, from written and drawn documentation and/or from on-site observations.
• Incumbent shall work with Construction Estimator to develop appropriate estimates and scope of work and perform project related Value Engineering where / when indicated.
• Incumbent shall coordinate or implement revision and adaptation of designs to meet clinical and code compliance needs. Review with the code compliance manager and fire safety manager to ensure design compliance with all applicable codes, rules and regulations.
• Incumbent shall be familiar with the determination and completion of the Pre-construction Risk Assessment and Infection Control Risk Assessment as required by TJC.
• Incumbent shall coordinate with the HAS staff including, but not limited to; Electrical and Architectural designers and draftspersons, and other support staff. Incumbent shall coordinate activities of outside design and engineering consultants related to their work.
• Incumbent shall provide project management and construction management to trades personnel and contract labor personnel performing work on new construction and renovation construction projects. Track time and materials to insure projects are accomplished within funding constraints and allowable performance periods. Initiate requests for adjustments, time extensions and scope changes when required. Maintain complete project documentation records on all projects and provides bi-monthly status briefing to the Associate Director, Facilities Planning.
• Incumbent shall survey hospital environment to ensure that all construction is in compliance with hospital regulations, Department of Health codes, TJC requirements, ASHE, ASHRAE, ASTM, all applicable building codes and Facilities Guidelines Institute (FGI) Guidelines for Design and Construction of Hospitals (minimum 2018 edition).
• Incumbent shall establish regular meetings with contractors and vendors for progress meetings and coordination schedule. Responsible for notifying appropriate practice administrators, department heads and/or their designees of project activities, scheduling and project progress.
• Incumbent shall work with other units in managing projects to minimize disruption to building occupants and systems, utilities and other operational elements.
• Incumbent shall maintain contacts with outside organizations such as government agencies, professional organizations and other institutions to aid and foster planning activities.
• Incumbent shall maintain project records, files and reports as needed. Record change orders that develop throughout the course of the project.
• Incumbent shall coordinate furniture, fixtures and equipment (FF&E) purchase, delivery and install dates with to meet the scheduling needs of the project.
• Incumbent shall act as a mentor/guide to the more junior project managers within the department.
• Other professional duties, as assigned.

Qualifications

Required Qualifications

• Bachelor's Degree and a minimum 7 years' experience in hospital facilities planning or facilities and construction project management.
• Healthcare related experience should include involvement with clinical and administrative staff in planning; design and code compliance; presentation of preliminary drawings and prototypes; preparation / revision of drawings and construction documents; coordination and supervision of consultants and contractors; and oversight of building construction / alteration.

Preferred Qualifications

• A working knowledge of Department of Health codes, TJC requirements, ASHE, ASHRAE, ASTM, all applicable building codes and Facilities Guidelines Institute (FGI) Guidelines for Design and Construction of Hospitals is strongly preferred.