Facilities Specialist 2 - Deep Lab

SCHOOL/UNIT DESCRIPTION

The Stanford Vice Provost and Dean of Research (VPDoR) office advances, nurtures and safeguards Stanford's research ecosystem. It recommends and promulgates new research policies and oversees implementation. VPDoR also provides financial and operational oversight for independent academic units and research support offices. Our community ranges broadly, consisting of esteemed alumni, world class faculty and students, dynamic staff and administrators and including some of the world's most successful leaders. In realizing our mission, our staff are critical to supporting our organization's goals and enabling Stanford faculty and students to accomplish its mission by conducting cutting-edge research with the objective of formulating innovative solutions to global challenges through interdisciplinary research activities.

nano@stanford supports Stanford's interdisciplinary research ecosystem through shared scientific facilities, including clean rooms, shared instrumentation, and research/teaching spaces. The Deep Lab and End Station 2 facility enables advanced research and user operations that depend on reliable building systems, responsive facilities coordination, and strong safety partnerships.

POSITION SUMMARY

The Facilities Specialist 2 serves as the primary onsite facilities operations point of contact for nano@stanford's Deep Lab and End Station 2 facility, supporting cleanroom-adjacent environments, shared instrumentation spaces, and associated office/classroom areas. Working independently and in close partnership with the Sr. Director of IT & Facilities, the incumbent coordinates day-to-day building operations, vendor and contractor work (HVAC, electrical, custodial), access control processes, safety walkthrough support, and small facilities projects to sustain reliable operations and minimize disruption to research activities.

This role interfaces regularly with FacOps/building mechanics, LBRE, EH&S, external vendors, and facility users to plan and execute maintenance, shutdowns, repairs, and localized improvements. The position contributes to operational readiness, incident response coordination (e.g., power outages or utility disruptions impacting HVAC/process water), and continuous improvement through practical tracking, communication, and follow-through.

CORE DUTIES

• Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends.
• Perform condition assessments on appearance, equipment, or troubleshooting ( formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze data and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).
• Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers.
• Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
• Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
• Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.
• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
• Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
• May supervise assigned lower-level staff engaged in supporting the physical environment and building systems.

MINIMUM REQUIREMENTS

Education & Experience

Bachelor's degree and three years related, demonstrated facilities management experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities

• Analytical skills to analyze and track complex space, equipment and financial data.
• Interpersonal skills and mature judgment to interact effectively with a broad range of people, including faculty and vendors.
• Ability to coordinate and manage multiple projects with competing priorities and deadlines.
• Working knowledge of applications such as Excel, Word, PowerPoint, Project.
• Experience working with internal and external vendors and services contracting.
• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

Certifications and Licenses

None

PHYSICAL REQUIREMENTS

• Frequently stand/walk, seated, performs desk-based computer tasks.
• Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds.
• Rarely kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
• Ability to drive day or night, if applicable.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

WORKING CONDITIONS

• May require after-hours response availability for facility emergencies and urgent operational issues.
• May be exposed to noise > 80dB TWA.
• May work at heights 4-10 ft.

WORK STANDARDS

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Onsite - This is an onsite position, 5 days/week. Hours flexible per supervisor.

The expected pay range for this position is $90,270 to $104,308 per annum.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.