Facilities Specialist - Housing and Residence Life

Establish contacts and relationships with vendors for selection, ordering, installation, replacements, repairs, donations, and other maintenance of FFE in the housing system

Work with the Assignments Team to add and reduce sets of furniture based on occupancy needs.

Coordinate semesterly building walk-throughs and room/apartment inspections with Residence Life staff. Perform regular building inspections and maintain accurate records and reports.

Report policy/procedure violations to appropriate staff and recommend edits to the HRL Community Living Standards to supervisor as appropriate.

Assist with damage and fee spreadsheet, updating and refining the list on a yearly basis

Coordinate and implement Health and Safety checks during Fall and Winter semesters.

Run point with GVPD, Allendale Fire, and Res. Life for fire drills on the Valley campus.

Assist with sustainability initiatives within housing for recycling and energy conservation.

Liaison to Facilities Services for floods, fire damage, mold, pest concerns, preventative maintenance, etc., connecting with residents, staff and contractors as appropriate.

Oversee the Winter Hall fitness center equipment; scheduling repairs, maintaining condition, and ordering replacement parts and machines as needed.

Assist with the opening and closing procedures relative to facility use, to include training on the completion of Housing Condition Summaries and auditing/assessment of building/unit damages.

Assist with IT inventory, tracking and removal.

Assist with Camps and Conference operations as able, utilizing student staff for furniture moves/adjustments, providing bins, hanging shower curtains, etc.

Hire, train, supervise, and evaluate assigned staff, fostering a culture of mentorship and professional growth.

Instruct employees in proper receiving and delivery procedures as well as safety measures.

Performs other duties as required/assigned by manager.

Required Knowledge, Skills and Abilities:

• Bachelor's degree.
• Experience training, mentoring, or supervising team members.
• Minimum of one year experience of related work experience and/or relevant training.
• Demonstrated experience to successfully maintain positive intercultural and interpersonal relationships.
• Demonstrated experience to successfully work under pressure and meet deadlines.
• Demonstrated experience in creative problem solving.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully maintain satisfactory work performance.
• Demonstrated experience in organization and attention to detail.
• Demonstrated experience with a variety of computer software applications (examples: SQBX, THD, Microsoft and Google programs).
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Excellent verbal and written communication skills.

Preferred Knowledge, Skills and Abilities:

• 3+ years related work experience.
• Experience working within a college or university housing setting.
• Experience with GOFMX, Workday, and The Housing Director systems or equivalent.
• Experience in facilities emergency response and resolution, including customer service and vendor coordination.
• Experience with vendor relationship management.

How to Apply:

Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact Adam Tate at tateam@gvsu.edu. If you need technical assistance, please contact Human Resources at hro@gvsu.edu.

Applicants must be legally authorized to work in the United States and must not require sponsorship now or in the future.

Application Deadline:

Application review begins October 15, 2026. This posting may be closed at any time at the discretion of the University.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/equalopportunity/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).

Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities. University policy extends protections to additional identities.

To apply, visit https://gvsu.wd1.myworkdayjobs.com/en-US/careers/job/Allendale-MI/Facilities-Specialist---Housing-and-Residence-Life_R105068

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