Facilities Utilization Planner and Events Setup Coordinator

Job Duties:

The Facilities Utilization Planner and Events Setup Coordinator is responsible for coordinating the use of campus facilities for university events. As part of the duties, the coordinator will develop plans to maximize facility usage and provide data on administrative facility usage, along with recommendations for space utilization changes. The coordinator will also be responsible for directing the detailed work associated with events, such as preparation, setup, and breakdown of event equipment, as well as other services that require university personnel and/or equipment. Additional responsibilities will include assisting the Director of Facilities Operations in other duties as assigned.

ESSENTIAL FUNCTIONS:

• Work with events team/requestors to identify needed resources such as tables, chairs, sound equipment, electrical, custodial, trash, landscaping, and manpower support requirements
• Coordinate and assist with organizing, setting up, breaking down, and returning proper storage event equipment (i.e., tents, tables, chairs, signs, banners, audio-visual equipment, etc.)
• Manage the Facilities Reservation Calendar, eSpace, and Workorder requests to ensure there aren’t any conflicts in scheduling
• Utilize organizational skills to troubleshoot and solve problems while operating on a schedule, managing multiple events and projects simultaneously, meeting deadlines, and achieving goals
• Develop plans to maximize facility use and make space allocation recommendations to the administration
• Conduct facility usage studies and compile usage data for management to review
• Collaborate with the maintenance team on the coordination of events and equipment
• Ensure that proper staffing is available, approval is obtained if it is deemed that overtime is required, and schedule appropriate overtime staffing
• Manage the maintenance program for all facilities vehicles, and transportation equipment
• Coordinate all moves of furniture and equipment
• Help with the construction of fencing, concrete walkways, the erection of canopies, stages, and platforms
• Ability to scale ladders to help with pulling wires and cabling, installing ports, and other duties revolving around the campus IT system. Also, to assist with cleaning gutters and removing debris from roofs
• Complete other duties as assigned