Facility Operations Specialist

Department Information

The Department of Physics is home to 34 faculty, while the Department of Astronomy has 10. Both units are in the College of Arts and Sciences, the oldest and largest academic division of Indiana University (IU).

Job Summary

Department-Specific Responsibilities

• Manages building operations and maintenance for Swain West, home of the Department of Physics and the Department of Astronomy, and the Kirkwood Observatory.
• Responsible for organizing maintenance, managing security/access control, and developing emergency response.
• Coordinates fire and life safety, environmental safety procedures, and plans with university personnel and external agencies where required.
• Performs periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs.
• Monitors and maintains inventory levels and equipment conditions through regular inspections and completion of required documentation.
• Orders supplies/equipment when necessary and coordinates tracking and reporting of Department assets. Covers emergency situations.
• Serves as a liaison between Department laboratories and IU Facility Operations for building services, planned outages, and renovations and coordinates with the Department on space usage, planning, and reporting.
• Manages the delivery and installation of large equipment in department laboratories.

General Responsibilities

• Manages building operations and maintenance such as maintenance planning, security/access control, and emergency response. Coordinates fire and life safety, environmental safety procedures, and planning with university personnel and external agencies where required.
• Performs periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs; participates in all aspects of project development, budget, implementation, and completion.
• Prepares estimates for repairs and ensures building maintenance falls within allocated budget with an emphasis on cost-containment.
• Coordinates fulfillment of work orders for corrective action and routine maintenance; monitors progress, escalating especially complex matters as needed.
• Monitors and maintains inventory levels and equipment/asset conditions through regular inspections and completion of required documentation. Orders supplies/equipment when necessary.
• Participates in and maintains an on-call rotation to cover emergency situations.
• May provide guidance to non-exempt Licensed and Skilled Trades staff or lower-level Facility Operations Specialists.
• May make procedural and process recommendations to supervisor for improved operational efficiency.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in facilities management, project management, business operations, or related field.

WORK EXPERIENCE

Required

• 2 years in facilities management, project management, business operations, or related field.

Preferred

• Background in physics or astronomy.

LICENSES AND CERTIFICATES

Preferred

• Willingness to obtain forklift certification.
• Willingness to obtain crane certification.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

Preferred

• Ability to aid in the receipt and lab connections of gas cylinders and dewars.
• Ability to aid in the operation and monitoring of the building helium liquefier.

Working Conditions / Demands

This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.