Facility Planning Manager

Facility Planning Manager

ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:

Stanford University is one of the world's leading teaching and research universities. Founded in 1891, Stanford's mission is to create and share knowledge and to prepare students to be curious, to think critically, and to contribute to the world. With world-class scholars and seven schools located together on a single campus, Stanford offers academic excellence across the broadest array of disciplines including business, education, engineering, humanities and sciences, law, medicine, and sustainability. It also is an engine of innovation, blending theory and practice to move ideas and discoveries from labs and classrooms out into the world. Stanford strives to foster a culture of expansive inquiry, fresh thinking, searching discussion, and freedom of thought - preparing students for leadership and engaged citizenship in the world. The university is located between San Francisco and San Jose in the heart of California's Silicon Valley, on a scenic 8,180-acre campus.

Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the university by providing high-quality services to students and other members of the university community. R&DE has an annual operating budget of $400M, operates 24/7/365, and oversees a $3B asset portfolio comprising over 7 million square feet--one-third of the campus footprint. R&DE provides housing for 16,000 students and dependents, serves 8 million meals annually at 48 student dining venues and 32 culinary enterprises. In addition, R&DE provides executive services, conference operations, and guest lodging. R&DE is a talented and diverse team of 1,200+ who comprise the following divisions: Student Housing Operations & Stanford Conferences; Stanford Dining and Hospitality & Auxiliaries; Maintenance Operations and Capital Projects; and a team of R&DE strategic business partners--Finance & Administration, Information Technology, Human Resources, and Strategic Communications and Marketing.

"Students (Customers) First" is R&DE's mantra and its strategic goals reflect its commitment to delivering service excellence to the campus community. R&DE's belief is "students are never an interruption in our day; they are the reason we are here."

R&DE's dedication to promoting fair treatment, access to opportunities, and a positive work environment is reflected in its essential priorities and efforts for cultivating a culture of operational excellence as a foundational cornerstone. R&DE is committed to creating and sustaining inclusive excellence where all staff feel a sense of belonging and are empowered to thrive.

ABOUT MAINTENANCE OPERATIONS & CAPITAL PROJECTS (MCP)

This division supports all R&DE operations and provides strong stewardship of its facilities by delivering daily and preventive maintenance, executing 50-year asset renewal model, managing design and construction of capital and other essential projects, infusing sustainability, safeguarding occupational health and safety, monitoring life-safety systems and after-hours security, overseeing furnishings/fixtures and parts inventory, administering move services and the fleet, managing utilities and waste, ensuring emergency preparedness and business continuity, and providing space and property administration.

This role is designated as essential and requires incumbents to report to work onsite. Telecommuting is not available for this role.

JOB PURPOSE:

Coordinate, schedule, and manage the program to provide planned assessments of building subsystems within the R&DE portfolio of buildings. Assist with assessments, integrate information obtained through these assessments into the building subsystem asset tracking database, and manage the updating of the database following completed projects. Make recommendations on lifecycle adjustments as observed over time. Adjust unit costs in model on historical and trending pricing in the marketplace and offer recommendations for refinement of the asset database.

Coordinate, schedule, and manage our non-system connected Life Safety Testing and Inspection Program to ensure regulatory compliance with monthly, semi-annual and annual testing and reporting requirements. Integrate information into our tracking master databases and manage the updating of the database following completed testing and inspections. Make recommendations on system improvements. Provide regular reporting to appropriate regulatory agencies.

Conduct special initiatives and manage projects in support of our vision of excellence in facility stewardship.

CORE DUTIES*:

• Oversee, coordinate, and perform technical aspects of the testing and inspections program of life safety systems, including smoke detectors, exit signs, inverters, and emergency lighting.
• Document inspection results, maintenance activities, and service reports of life safety systems in accordance with regulatory standards.
• Perform the full range of project management cycle: initiating, planning, executing, monitoring, and controlling, and closing. Lead projects requiring functional integration. Complete sub-project and/or stand-alone elements (or a contained project such as construction project).
• Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
• Facilitate discussions and negotiations to drive recommendation consensus within scope of responsibility.
• Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders on a focused project; actively manage resistance to change.

These elements typically delineate the project management involved at this level: Charter- charter and scoping involvement or scope definition, identify and shape scope; # of disciplines /stakeholders to manage is contained to localized department or university constituents; risk- manage and report on risks associated with projects to upper management, risk sharing is maintained between management and project manager; project complexity involves straight-forward technology applications to drive decisions; primary university relationship is at the individual faculty, department /director level; single project budget/scope accountability up to $5M; cumulative budget/scope up to $10M.

ADDITIONAL DUTIES*:

• Coordinate scheduling of asset assessments with inspection teams and user groups including summer conferences, operations, and other user schedules
• Track assessment information and incorporate information into Asset Renewal model
• Contribute to project scope development based on assessment program and desired outcomes
• Using expertise in design and/or construction, identify collateral impacts in project scoping due to renewal of building subsystems
• Direct development of a five-to-seven-year action plan
• Liaise with campus partners as necessary for subsystem assessments and future desired outcomes
• Review, evaluate, approve, and monitor contracts, cost schedule, and technical scope baselines
• Coordinate scheduling of testing and inspections with user groups including summer conferences, operations, and other user schedules such as Maintenance and Project Delivery
• Track information for regulatory compliance and reporting.
• Provide regulatory compliance reporting and follow-up.
• Ability to promote diversity, multiculturalism, and inclusion in the execution of role
• Demonstrates a wide range of people (or soft skills) to build and sustain respectful and collaborative relationships/networks, internal and external to R&DE

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree in a related field and three years of related experience in development and management of projects of moderate size/complexity with limited performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.

Five or more years of experience is highly desired.

Knowledge, Skills and Abilities:

• Polished written and oral communication skills to address a wide variety of audiences.
• Ability to productively engage and influence cross-functional teams.
• Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
• Demonstrated resilience, diplomacy, influence, relationship building, and problem-solving skills in a variety of situations.
• Depth of knowledge in technical discipline/domain needed to deliver projects.

Certifications and Licenses:

Design or engineer professional license or contractor license is highly desired

DESIRED ATTRIBUTES:

• Demonstrates a wide range of people (or soft skills) to build and sustain respectful and collaborative relationships/networks, internal and external to R&DE
• Demonstrates effective emotional intelligence, especially in situations with time constraints
• Demonstrates political astuteness by managing relationship boundaries
• Demonstrates agility to lead change
• Demonstrates effective emotional intelligence, especially in situations with time constraints
• Ability to coach, give and accept performance feedback; train and develop staff

PHYSICAL REQUIREMENTS:

Frequently stand/walk, sit, perform desk-based computer tasks and lift/carry/push/pull objects that weigh up to 10 pounds.

Occasionally use a telephone, write by hand, twist/bend/stoop/squat, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 20 pounds.

Rarely kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully, carry, push, and pull objects that weigh up to 40 pounds or more.

Ability to maintain a valid non-commercial California Driver's license.

Auditory acuity with ability to hear horns and bells.

Visual acuity with ability to determine colors for finishes.

Ability to climb scaffolding, ladders, stairs etc.

WORKING CONDITIONS:

May work in active laboratories or outdoor environments.

May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.

May drive vehicle day and night.

Must wear personal protective equipment as defined/required by job assignments, and dress for clean rooms.

May work extended hours, evenings, and weekends.

WORK STANDARDS:

When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $130K to $140K per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.