Facility Supervisor

Job Description Summary

Reporting to the Building Administrator Senior, the Supervisor will help maintain a high quality of building operations standards, including direct supervision of up to seven custodians at the Museum; maintaining oversight of contractors for projects within the building; obtaining and assessing bids from arranging scheduling for such contractors; as well as preparing orders, stocking supplies, and receiving shipments. The Supervisor will help to preserve and protect the artifact collections housed in the Museum and to ensure a functioning, clean, and safe environment for all visitors, students, faculty, and staff by coordinating repair and maintenance efforts in the Museum; responding to pressing maintenance issues (leaks, elevator issues, spills, etc.); and report status and progress to appropriate Museum departments, including Collections, Visitor Services, Venue Sales and Events, Exhibits, and others. The Supervisor will be responsible for building maintenance issues and supervision of custodial staff during events on their shifts, as well as set up for non-catered events; perform regular walk-throughs of the building to ensure cleanliness and functionality; perform or assist with repairs and maintenance; and develop and maintain a collaborative team environment between the custodial and building operations staff and various Museum departments, clients, and visitors.

Job Responsibilities

• Plan and schedule work orders received daily through the system (espace), complete them whenever possible, and describe the work performed. Furniture and equipment removal or relocation. Miscellaneous repairs such as minor plumbing issues, light bulb replacements, etc.
• Supervision of up to 7 custodial staff.
• Clean and oversee the Museum's outdoor facilities and groundskeeping, as well as maintain the Koi pond.
• Acts as the primary contact for all regional personnel for any building issues (climate control, odors, smoke, spills, damage, emergencies, and repairs).
• Operate company vehicle to pick up time-sensitive maintenance supplies, tools, and repair materials from local vendors. Museum vehicle inspection.
• Process authorized purchases using the university's purchasing card while maintaining accurate expense records, retaining receipts, and ensuring policy compliance.

Qualifications

• High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
• Demonstrated knowledge of facilities, mechanical systems, housekeeping services, scheduling, APPA and regulatory standards, planning, and administrative coordination of housekeeping and facilities
• Significant experience and knowledge working with in-house unionized workforce.
• Proven record of excellent internal and external customer service and communication skills and ability to manage multiple priorities simultaneously.
• The ability to lift fifty (50) pounds utilizing the proper techniques and perform other tasks as needed.
• The ability to be flexible to work all three (3) shifts and weekends as may be assigned and due to emergencies.
• Experience with Museum operations preferable but not required.
• Ability to work evenings and weekends as may be required.