Faculty Affairs Assistant

Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health. The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community.

College/Unit/Department website: www.vet.uga.edu

Posting Type: External

Retirement Plan: TRS

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: Monday – Friday, 8:00 am – 5:00 pm

Advertised Salary: Commensurate with Experience

Posting Date: 06/29/2026

Open until filled: Yes

Proposed Starting Date: 08/03/2026

Location of Vacancy: Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Classification Title: Faculty Affairs Assistant II

FLSA: Non-Exempt

FTE: 1.0

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Position Summary

The Faculty Affairs Assistant provides administrative and operational support for faculty-related processes at the college level. This role serves as a primary point of contact for faculty appointments, reappointments, promotions, tenure, leaves, evaluations, and compliance with institutional policies. The position ensures accurate recordkeeping, timely processing of actions, and effective coordination between the unit, central faculty affairs, human resources, and academic leadership. This position also provides executive-level support to the Senior Associate Dean of Faculty Success and Strategic Initiatives in the College of Veterinary Medicine on a wide range of administrative duties including tracking, prioritizing, and managing the Associate Dean's workflow; acting as liaison between the Associate Dean and other entities on- and off-campus; and anticipating and addressing the needs of the Associate Dean by using independent judgment while working under pressure and maintaining a professional demeanor. Many responsibilities are of a sensitive, confidential and high-profile nature, which include personnel matters. The scope of this position within the College involves seven diverse academic departments, a Veterinary Teaching Hospital and several Diagnostic Laboratories as well as College-wide overarching Faculty Affairs.

Knowledge, Skills, Abilities and/or Competencies

• Ability to work both independently and as a member of a team
• Effective professional communication skills, both oral and written
• Customer service oriented, demonstrating initiative to assist others
• Discretion and ability to maintain confidentiality
• Organized and detail oriented in implementing practices and procedures
• Demonstrated ability to learn new platforms and improve skill sets
• Working knowledge of professional office practices and procedures
• Excellent knowledge and experience with Microsoft Office (Word, Excel, PowerPoint)
• Excellent organizational, analytical and time management skills. Ability to use UGA systems such as travel, reimbursement, travel authorizations, UGA P+T submission

Physical Demands

Working for long periods at desk/computer; may be required to lift objects weighing up to 25 pounds.

Is driving a responsibility of this position?: No

Is this a Position of Trust?: Yes

Does this position have operation, access, or control of financial resources?: No

Does this position require a P-Card? : No

Is having a P-Card an essential function of this position? : No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Faculty Appointments & Lifecycle Support

• Coordinate faculty appointments, reappointments, promotions, tenure, and contract renewals in accordance with institutional and unit policies.
• Prepare and submit faculty action forms, appointment letters, and supporting documentation.
• Track faculty rank, status, term dates, and probationary timelines.
• Serve as a resource to faculty and administrators regarding faculty affairs processes and deadlines.
• Provide support for faculty hiring to include tracking progress of hiring in the UGA system.
• Work with college units to coordinate and plan interview schedules, and new faculty onboarding.
• Serve as a contact for hiring authorities on progress of searches and hiring processes.

Promotion & Tenure / Review Processes

• Support annual review, mid-probationary review, promotion, and tenure processes.
• Coordinate review schedules, committee materials, dossiers, and secure routing of documents.
• Ensure confidentiality and compliance with faculty governance and institutional policies.

Percentage of time: 30

Leaves, Workload, and Status Changes

• Serve as point of contact for faculty leave requests research, medical, professional, and other approved leaves).
• Track workload arrangements, FTE changes, and administrative assignments.
• Enter affiliate appointments in OneUSG Connect.
• Maintain accurate documentation related to faculty status changes.

Percentage of time: 10

Data Management & Reporting

• Maintain faculty records in institutional systems (e.g., faculty databases, HR systems).
• Generate reports related to faculty demographics, appointments, workloads, and reviews.
• Prepare faculty data for AVMA survey.

Percentage of time: 10

Policy Compliance & Coordination

• Interpret and apply institutional, collegiate, and departmental policies related to faculty affairs.
• Coordinate with central Faculty Affairs, Human Resources, Payroll, and the Provost's Office as needed.
• Support accreditation, audits, and internal reporting requirements.

Percentage of time: 20

Administrative & Operational Support

• Assist in onboarding new faculty members.
• Provide administrative support to faculty committees and shared governance groups, including organizing meetings, preparing materials, and handling related logistics when needed.
• Maintain calendars, deadlines, and communications related to faculty affairs activities.
• Process travel reimbursements and authorizations as well as coordinating travel and travel reservations for Associate Dean's Office
• Maintain calendars, schedule appointments
• Brief the Associate Dean regularly on deadlines; research and gather information to prepare the Associate Dean for each day's activities; stay abreast of all current situations and be prepared to provide insight and recommendations as needed.
• Act as liaison between the Associate Dean's Office and the UGA Faculty Affairs Office, College Associate Deans, Center Directors across campus; CVM Dean's Office, directors, department heads, faculty, staff and students; industry; government; other institutions; and the public.
• Organize and prepare program materials related to the development of new college programming including faculty development seminars/ activities.
• Provide support for strategic initiatives (new undergraduate programs, rural health, and legislative outreach) to include scheduling meetings, coordinating with appropriate entities outside of UGA, and development of relevant college communications.

Percentage of time: 30

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name: Kara Tiffany

Recruitment Contact Email: kara.tiffany@uga.edu