American University is a student-centered research institution
located in Washington, DC, with highly-ranked schools and colleges,
internationally-renowned faculty, and a reputation for creating
meaningful change in the world. Learn more about
American University
Department:
School of Communication
Time Type:
Full time
Job Type:
Regular
FLSA Status:
Non-Exempt
Work Modality:
Hybrid 01 (On Campus 3-4 Days/Week)
Union:
Excluded
Job Description:
Summary:
This position manages the School of Communication’s (SOC) faculty
actions involving part-time (adjunct and visiting scholars) and
full-time appointments, reappointments, promotions, leaves,
searches and awards. The coordinator produces key academic analyses
and management reports and manages other administrative matters for
SOC’s Associate Dean for Academic Affairs and Associate Dean for
Faculty Affairs. The incumbent is responsible for maintenance and
updating of master faculty databases, directories and the SOC
faculty actions calendar. This position also serves as SOC’s
liaison to the Office of the Dean of Faculty, the Office of Human
Resources, Payroll, and the Office of International Student and
Scholar Services. The position helps the Dean’s Office ensure
faculty compliance with AU and SOC policies and regulations.
Essential Functions:
1.) Faculty Actions
Coordinates the processing of full time, term, in-residence, postdoctoral/postgraduate research fellows, and international visiting scholar faculty actions on behalf of the Dean’s Office, School of Communication. Ensures accuracy and compliance with University regulations. Works with the SOC division directors and program directors and faculty on faculty actions, leaves, recruitment and rank and tenure matters. Responsible for maintaining faculty records and preparing full-time faculty stipend,…
supplemental salary, and adjunct payroll actions. Drafts Dean’s memos for faculty administrative appointment agreements.
2.) Faculty Recruitment and Hiring
- Coordinates faculty searches and provides guidance and
direction to division directors and search committees on faculty
recruitment procedures, including advertising, affirmative action
compliance and document retention, to ensure proper procedures are
followed by all participants. Communicates with applicants and
search committee members throughout the search process. Provides
administrative support for searches as needed (e.g., makes
arrangements for candidate travel and lodging, meals, room
reservations; develops and manages candidate itineraries). Reviews
offer letters, contracts and new appointment files for accuracy and
completeness. Processes hiring actions.
3.) Academic Affairs Administrative Support
- Manages administrative functions under the guidance of the
Associate Dean to support academic affairs activities. Creates and
implements a SOC master schedule for faculty actions during the
academic year. Functions as a School resource on University Faculty
Regulations, as well as School and division processes. Records
minutes at SOC faculty meetings and manages faculty voting
process.
4.) Reporting and Data Management
- Records minutes at SOC faculty meetings and manages faculty
voting process. Maintains and updates master full-time faculty
contact databases, listservs and faculty directories. Updates
faculty workload report and tracks and analyzes faculty externally
funded allowable research effort and course buyouts. Provides
annual and other (e.g., course load) reports to the Dean and the
Associate & Assistant Deans as required for internal review
processes and other activities.
5.) Other Duties as Assigned
- Other duties and services assigned to support of the School’s
strategic priorities.
Competencies:
- Prioritizing and Organizing.
- Acquiring and Analyzing Information.
- Serving Customers.
- Displaying Creativity.
- Supporting Coworkers.
- Championing Customer Needs.
Position Type/Expected Hours of Work:
- Full-time.
- 35 hours per week.
- Some occasional evening and weekend work may be required.
Salary Range:
- $28.00 - $30.00 per hour.
Required Education and Experience:
- Bachelor's degree.
- 1 - 3 years of relevant experience.
Preferred Education and Experience:
- 2 - 4 years of relevant experience.
Additional Eligibility Qualifications:
- Employees in the School of Communication are required to work
on campus in a full presence modality for the first month of their
employment.
- Excellent interpersonal and written communication skills.
- Strong organizational skills with proven ability to multi-task
and work independently to complete tasks in a dynamic
environment.
- Demonstrated ability to successfully work as a member of a team
in a community that values and actively supports diversity and
inclusion.
- Good judgement and discretion with sensitive and confidential
matters.
- Advanced computer proficiency required, including knowledge of
building and manipulating spreadsheets in Excel, creating and
editing presentations using PowerPoint, and the ability to conduct
Internet research.
- Must be able to take initiative, prioritize, and complete work
with minimal supervision in a fast-paced environment.
- Knowledge of higher education policies regarding faculty
compensation, collective bargaining agreements, research
administration a bonus.
Other Duties:
- Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with
or without notice.
Benefits
AU offers a competitive benefits package.
Click here to learn about American University's unique benefit
options .
Other Details
- Hiring offers for this position are contingent on successful
completion of a background check.
- Employees in staff positions at American University must
deliver their services to the university from either the District
of Columbia, Maryland, or Virginia, or perform work on-site at the
university.
- Please note this job announcement is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time
with or without notice.
- American University is an
E-Verify employer.
Current American University Employees
American University current employees must apply through their
employee Workday account. If you are a current employee at American
University, please log into Workday and select the Find Jobs report
which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University
careers site, email
theworkline@american.edu
.
American University is an equal opportunity, affirmative action
institution that operates in compliance with applicable laws and
regulations. The university does not discriminate on the basis of
race, color, national origin, religion, sex (including pregnancy),
age, sexual orientation, disability, marital status, personal
appearance, gender identity and expression, family
responsibilities, political affiliation, source of income, veteran
status, an individual’s genetic information or any other bases
under federal or local laws (collectively "Protected Bases") in its
programs and activities.
